What are the responsibilities and job description for the Federal Programs Financial Specialist position at Oklahoma City Public Schools?
Position Summary
Assists with the OKCPS federal programs through the maintenance and compilation of budget and financial
program information. Provides administrative support and financial services to schools and central office
administrators.
Essential Duties
Great Teaching & Learning (Instructional Infrastructure):
Focus: Supporting instructional programs through effective financial stewardship and resource allocation..
Focus: Building financial knowledge and supporting staff capacity.
Focus: Promoting collaboration, transparency, and shared accountability.
Focus: Ensuring financial compliance, monitoring, and operational effectiveness.
FSLA Status: Exempt
Compensation: 906
Work Days: 242
FTE: 100
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.
Assists with the OKCPS federal programs through the maintenance and compilation of budget and financial
program information. Provides administrative support and financial services to schools and central office
administrators.
Essential Duties
Great Teaching & Learning (Instructional Infrastructure):
Focus: Supporting instructional programs through effective financial stewardship and resource allocation..
- Assist schools in managing Title I allocations to support instructional priorities and reduce excess carryover.
- Support the financial implementation of Title I and School Improvement programs that enhance student learning opportunities.
- Assist in the development and preparation of financial accountability and evaluation processes to monitor the effectiveness of Title I programs and initiatives.
- Collaborate with school and district leaders to ensure resources are aligned to school improvement goals and instructional needs.
Focus: Building financial knowledge and supporting staff capacity.
- Provide monthly training for principals, secretaries, and other staff regarding Title I budgets, purchase orders, financial procedures, and compliance requirements.
- Provide technical assistance and support to school and district personnel related to federal program financial processes.
- Interact collaboratively with district and state department personnel regarding transactions impacting Title I services.
- Promote departmental effectiveness through teamwork, collaboration, and shared responsibilities during peak workload periods.
Focus: Promoting collaboration, transparency, and shared accountability.
- Foster positive working relationships with school leaders, district staff, and state department personnel.
- Support a culture of fiscal responsibility and accountability in the management of federal resources.
- Communicate financial information clearly and consistently to support informed decision-making.
- Promote collaborative problem-solving and proactive support for schools regarding federal program expenditures and compliance.
Focus: Ensuring financial compliance, monitoring, and operational effectiveness.
- Establish and maintain fund accounts for all Title I resources, ensuring accurate records of expenditures and balances for each grant year.
- Manage and direct the day-to-day budget and financial activities of OKCPS Title I and School Improvement programs.
- Provide monthly financial reports to the Executive Director of Federal Programs outlining transactions, encumbrances, expenditures, and remaining balances.
- Review claims, expenditures, and staffing allocations monthly.
- Advise the Executive Director of Federal Programs regarding policy and procedural changes while ensuring adherence to federal, state, and district financial regulations and statutes.
- Prepare and assist with purchase orders and payment vouchers for Title I expenditures.
- Monitor Time and Effort Reporting requirements for employees funded through Title I.
- Maintain compliance with all applicable federal, state, and district financial procedures and reporting requirements.
- Perform other duties as assigned in support of departmental operations and compliance expectations.
- Bachelor's degree in Business Administration, Finance, Accounting, or a related field from an accredited college or university required.
- Three (3) years of related experience in budgeting, accounting, finance, grant management, or financial operations.
- Demonstrated ability to analyze financial and programmatic data to make recommendations, prepare detailed reports, and support sound decision-making.
- Excellent organizational, analytical, and problem-solving skills.
- Excellent verbal and written communication skills.
- Ability to establish and maintain effective working relationships within a diverse educational community.
- Proficiency in Microsoft Office Suite, Google Workspace applications, and database systems.
- Reliable transportation required to travel between school sites and district locations.
- Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.
- Experience with federal programs, grant-funded programs, compliance monitoring, accounting, or finance services in an educational environment
- Knowledge of Title I regulations, federal grant management, and school-based budgeting processes
- Experience with financial management systems, accounting software, or ERP platforms.
- Ability to provide training and technical assistance to school and district personnel.
- Knowledge of federal, state, and district financial regulations and reporting requirements
- Must have adequate manual dexterity to write legibly and perform required duties on the computer.
- Must have adequate visual acuity to read, interpret and transcribe written material and other required duties.
- Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone.
- Physical agility, able to bend, stoop, sit on the floor, walk, reach and climb stairs.
- Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds.
- Sitting for prolonged periods of time.
- May periodically require work outside of normal business hours, including weekends, under sometimes. stressful conditions in order to meet business needs and strict deadlines.
- Office duties will be performed in a well-lighted, climate controlled environment.
FSLA Status: Exempt
Compensation: 906
Work Days: 242
FTE: 100
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.