What are the responsibilities and job description for the Associate Dean, Student Affairs – Heritage College of Osteopathic Medicine position at Ohio University and Careers?
Please see Special Instructions for more details.
Please complete the online application and attach the required documents. Required documents include a detailed cover letter, current resume, and a list of at least three (3) professional references with current contact details, including email addresses.
The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on March 22, 2025.
Posting Details
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.
Position Information
Business Title
Associate Dean, Student Affairs – Heritage College of Osteopathic Medicine
Applications Accepted From
Public: Open to the Public
Special Instructions to Applicants
Please complete the online application and attach the required documents. Required documents include a detailed cover letter, current resume, and a list of at least three (3) professional references with current contact details, including email addresses.
The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on March 22, 2025.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Posting Number
2016273T
Department Summary
About the Heritage College of Osteopathic Medicine:
Mission:
We pride ourselves on our strong focus on our mission: training osteopathic primary care physicians to serve Ohio.
Our medical school educates physicians committed to practice in Ohio, emphasizes primary care, engages in focused research, and embraces both Appalachian and urban communities. Integral to this mission, our college community commits itself to: providing a clinically integrated, learning-centered, osteopathic medical education continuum for students, interns, residents and primary care associates; embracing public service; and improving the health and well-being of underserved populations.
Vision:
A healthier Ohio, empowered by compassionate osteopathic physicians.
With our graduates and partners, we advance care and knowledge to improve the health of our communities. Our culture is built upon resiliency, courage and compassion. Our physicians humanize each patient encounter, bridging the gap between therapeutics, medical technologies, health systems, care delivery and disparity.
Essential Values:
These fundamental principles form the foundation of the culture at our college: wholeness and balance within each person; integrity; community of mutual respect; acceptance of others; pursuit of excellence; a climate of scholarship; and commitment to service, generosity and compassion.
Our Campuses:
Why Choose Ohio University?
About the Office of Student Affairs
Position Summary:
The Associate Dean for Student Affairs provides strategic leadership and oversight of comprehensive student support services for a diverse medical student body of 1,000 learners across three campuses. The Associate Dean is responsible for fostering academic success, well-being, and professional development. The role partners with faculty and administrators to ensure a cohesive, inclusive, and student-centered educational experience throughout the medical school journey.
Position Responsibilities:
Collaboration & Institutional Leadership
- Provide executive-level collaboration with Admissions, Academic Affairs, Clinical Education, and campus leaders to shape priorities and institutional direction for Student Affairs.
- Serve on medical school leadership councils and state and national committees, representing and advancing the college’s mission, vision, values, and accomplishments while cultivating strong internal and external partnerships in medical education and student affairs.
- Function as a senior leader of the Heritage College, advising college and university leadership on student related strategies, emerging trends, risk, and outcomes to inform decision-making and organizational alignment.
Leadership & Operational Oversight
- Lead and develop a high-performing team, setting clear goals, providing mentorship, and fostering a culture of accountability and collaboration.
- Oversee operations and resources, managing budgets, delegating responsibilities, and ensuring alignment with organizational strategy.
- Ensure processes are in place to support operational continuity under all circumstances.
- Drive team performance and growth, conducting evaluations, implementing development plans, and building succession pipelines for sustained leadership.
Medical Student Support & Advocacy
- Provide executive leadership and accountability for medical student advocacy, ensuring institutional policies, practices, and resources support academic success, well-being, professional development, and career readiness.
- Direct and oversee the management of complex and high-risk student matters, guiding Student Affairs leadership and staff in decision-making related to academic progression, professionalism, and personal challenges.
- Ensure the strategic alignment, availability, and effectiveness of comprehensive student support services and referral networks across all campuses.
Academic Progress & Advancement
- Oversee monitoring of medical student academic performance, professionalism, and progression.
- Manage processes related to remediation, leaves of absence, academic probation, and reentry.
- Collaborate with academic leadership to develop and implement initiatives that support medical student success and retention.
Wellness & Well-Being
- Provide executive oversight of systems monitoring medical student academic performance, professionalism, and progression across all campuses.
- Lead and govern institutional processes for remediation, academic status actions, leaves of absence, and reentry, ensuring consistency, fairness, and compliance.
- Partner with academic leadership to design, implement, and evaluate strategic initiatives that advance student success, persistence, and retention.
Medical Student Professionalism & Conduct
- Provide executive oversight of professionalism standards, conduct policies, and disciplinary frameworks to ensure alignment with institutional values and accreditation expectations.
- Lead the institutional response to student concerns related to mistreatment, grievances, and professionalism violations, ensuring a timely, equitable, and defensible resolution.
- Ensure disciplinary and conduct processes are fair, consistent, transparent, and legally sound across all campuses.
Career Advising & Professional Development
- Provide strategic leadership for medical student career exploration, specialty advising, and residency preparation across the educational continuum.
- Oversee and evaluate advising infrastructures, mentoring programs, and professional development initiatives to ensure effectiveness and equity.
- Partner with Clinical Education and Graduate Medical Education leadership to align advising, assessment, and career readiness outcomes.
- Advise and support faculty on best practices for learner engagement, professional boundaries, and the management of student concerns.
Student Engagement & Community Building
- Set strategic direction for medical student leadership development, organizations, and co-curricular programming.
- Advance institutional initiatives that foster student engagement, belonging, and community across Heritage College’s three-campus model.
- Provide executive oversight and support for medical student government and leadership development within a distributed campus environment.
Policy, Compliance & Accreditation
- Ensure institutional compliance with accreditation standards (e.g., COCA) related to student services, wellness, professionalism, and the learning environment.
- Lead the development, implementation, and periodic review of student-related policies and procedures.
- Direct preparation of institutional documentation, data, and narratives for accreditation reviews and internal audits.
Crisis Response & Case Management
- Provide executive leadership in the response to student crises, including mental health emergencies, critical incidents, and high-risk situations.
- Convene and coordinate multidisciplinary response and support teams to ensure timely, appropriate interventions.
- Serve as a senior institutional resource for complex student cases, facilitating resolution among students, faculty, and administrators.
Data, Assessment & Continuous Improvement
- Provide strategic oversight of data collection and analysis related to student outcomes, engagement, satisfaction, and persistence.
- Oversee departmental processes and data management practices to ensure that all student-related contact and activities are tracked in a system that allows for operational continuity and data analytics (such as SalesForce or E-medley)
- Lead needs assessments, program evaluations, and analysis of student feedback to inform data-driven decision-making aligned with institutional priorities.
- Monitor national trends and best practices in medical student affairs, translating insights into continuous improvement of student services, policies, and programming.
Position Profile
Duties/essential functions may include, but not be limited to, the following:
Implements strategies, systems, and processes to support the academic and career outcomes of students in the Heritage College of Osteopathic Medicine (HCOM). Provides frontline academic advising and support to graduate medical students. Develops and implements programs to enhance students’ academic success in the medical program. Drives engagement and empowers students to achieve their academic goals. Builds relationships with students. Provides guidance on programs, procedures, and academic requirements specific to HCOM.
Level Summary
Responsible for the strategic direction and oversight of complex functional areas or multiple departments. Formulates policies, strategies, and systems that enhance the University’s position in the competitive marketplace. Leads large, complex teams, possibly managing multiple layers of managers. Contributes to shaping the long-term strategic vision of the University, ensuring alignment with overarching goals.
Supervisory Responsibilities
Manages entire business units or divisions. Directly oversees at least 2.0 FTE employees or one or more supervisors. Has authority to hire, transfer, suspend, promote, manage performance, discharge, assign duties, reward, and discipline employees.
Fiscal Responsibilities
Oversees multi-million dollar budgets, manages budget for a major business or academic unit.
Problem Solving
Solves highly complex, University-wide problems with long-term consequences.
Independence of Action
Full autonomy in decision-making, accountable for business outcomes.
Communication and Collaboration
Leads communication with board members, partners, and internal/external stakeholders. Responsible for successful implementation of organizational goals.
Physical Requirements
This role is primarily desk-based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs.
Minimum Qualifications
Requires a Master’s degree in a related field, 15 or more years of related professional experience, and 9 or more years of supervisory experience, or equivalent education and experience.
Preferred Qualifications
Strong preference will be given to candidates who meet the following qualifications:
- D.O., M.D., Ed.D. or Ph.D. in Higher Education, Administration, Counseling, Business, or related field
- Knowledge of osteopathic medicine/medical education
- Minimum of 7 years of progressively responsible leadership experience in medical education, student affairs, or academic administration.
- Demonstrated senior-level leadership experience supporting medical students across the continuum of academic progress, professionalism, wellness, and career development.
- Proven expertise in managing complex, high-risk student issues, including academic progression, professionalism, conduct, and crisis response.
- Experience leading multidisciplinary teams and collaborating effectively with academic, clinical, and administrative leadership.
- Demonstrated ability to develop, interpret, and implement institutional policies and procedures related to student affairs and academic governance.
- Strong record of executive communication, including advising senior leadership, presenting to committees, and representing the institution internally and externally.
- Experience leading student affairs across multiple campuses or within a distributed medical education model.
- Prior experience serving in an associate dean, assistant dean, or comparable senior academic leadership role.
- Knowledge of medical school accreditation standards (e.g., COCA), student services requirements, and learning environment expectations. Demonstrated success in accreditation preparation, site visits, and ongoing compliance management.
- Experience with data-driven assessment, program evaluation, and continuous quality improvement in student affairs.
- National or regional leadership involvement in medical education or student affairs organizations.
- Experience advising faculty on learner engagement, professionalism, and remediation practices.
Department
HCOM - Student Affairs
Pay Rate
The approved hiring range for this position is $95,101 to $128,385. Offers outside of this range require additional approvals. The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University’s generous benefits package, which includes:
- Free tuition for employees and dependents
- Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance
- An excellent retirement plan with up to a 14% employer contribution
- Wellness programs, on-site wellness facilities, and a robust employee assistance program
- Paid parental leave, adoption reimbursement, and more
Additional information is available at:
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Pay Grade
CA&P|21|
Pay Range
$95,101.00-$163,086.00
FLSA Status
Exempt
Job Category
Administrative at-will appointment
Employment Type
full-time regular
Job Family
Academic Services
Job Sub Family
Medical Advising & Academic Spprt
Job Level
M5
Job Open Date
02/20/2026
Posting End Date
03/22/2026
Planning Unit
Heritage College of Osteopathic Medicine
Work Schedule
Monday through Friday 8 a.m. to 5 p.m. Some after hours, weekend, and holiday work may be required. Flexplace and flextime arrangements may be available.
Months
12 month
Campus
Athens
Expected hours worked per week
40
Expected duration of assignment
on-going
Applicants may contact this person if they have questions about this position.
Bailey Shooner, bailey.shooner@ohio.edu
Non-Discrimination Statement
Ohio university is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.
Salary : $95,101 - $163,086