What are the responsibilities and job description for the Financial Associate position at Ohio Department of Developmental Disabilities?
1a. Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to
Accounts Payable & Accounts Receivable
Enters transactions (e.g., vouchers, requisitions, ISTVs) & submits for approval
Receives & records revenue (e.g., cash, checks, credit/debit, ACH), invoices, vouchers & supporting
documentation
Codes documents according to agency procedures
Verifies accuracy of data & revises any errors (i.e., checks figures, postings, reports & documents for correct
entry, mathematical accuracy, & proper codes)
Prepares revenue deposits by compiling data, verifying & balancing receipts, & sending cash, checks, or
other forms of payment to banks
Matches purchasing documents with invoices & receiving documents, & records necessary information
Keeps financial records using journals & ledgers or computers
Processes stop, lost & stale-date payments
Enters payment card transactions according to agency procedures
Records & analyzes information using spreadsheets, databases, &/or accounting software
Performs calculations & produces documents using 10-key calculators, computers, & multi-purpose
workcentres
Conducts basic reconciliation or notes & reports discrepancies found in records (e.g., payroll, lock boxes,
deposits)
Prepares pre-processing forms for OSS
Verifies vendor transactions are coded appropriately to capture data for State initiatives/programs (e.g., MBE/
EDGE, Community Resource Program)
&/OR
1b. Performs Payroll Activities
Reviews timesheets to detect & resolve payroll discrepancies
Processes paperwork for new employees (e.g., I-9, benefit enrollment forms) & enters employee information
into the payroll system
Verifies attendance, hours worked, & pay adjustments, & posts information onto designated records
Records employee information (e.g., exemptions, transfers, & resignations) to maintain & update payroll
records
Reconciles leave time (e.g., vacation, personal & sick leave) for employees
Compiles employee time & payroll data from timesheets & other records
Accesses computerized financial information to answer general questions as well as those related to specific
accounts
Performs general office duties (e.g., files; answers telephones; handles routine correspondence)
Balances petty cash (e.g., reconciles receipts & cash to authorized level; prepares documents to support
replenishment of cash)
Makes travel arrangements for staff
Enters, reconciles & maintains asset records in asset management system (e.g., labels new asset; completes
surplus reports)
Contacts prospective vendors to establish in OAKS & agency system or modifies vendor information
18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
Organization
Developmental Disabilities - Gallipolis Developmental Center
Agency Contact Name and Information
Gina.silva@dodd.ohio.gov
Unposting Date
Oct 6, 2025, 10:59:00 PM
Primary Location
United States of America-OHIO-Gallia County-Gallipolis
Compensation
21.97
Schedule
Part-time
Work Hours
24
Classified Indicator
Classified
Union
OCSEA
Primary Job Skill
Accounting and Finance
Technical Skills
Basic Documentation, Data Entry, Accounting and Finance, Business
Professional Skills
Adaptability, Analyzation, Interpreting Data, Time Management
Agency Overview
Join Our Team at Gallipolis Developmental Center!
Accepting applications for Financial Associate - One (1) Part-Time Position Available
About Us
The Department of Developmental Disabilities (DODD) is a trauma informed care agency focused on implementing our core values and providing support to people with developmental disabilities. We oversee a statewide system of supportive services that focus on ensuring the health and safety, supporting access to community participation, and increasing opportunities for meaningful employment. To learn more about DODD click here .
The Gallipolis Developmental Center is located along the Ohio River within the historic city of Gallipolis. We provide off-campus work/habilitative activities provided during the day. In addition, we also have an Activity Center on-ground for habilitation, recreation, work-readiness and therapeutic training for individuals choosing those activities. We also provide a full array of health services, as well.
Accounts Payable & Accounts Receivable
Enters transactions (e.g., vouchers, requisitions, ISTVs) & submits for approval
Receives & records revenue (e.g., cash, checks, credit/debit, ACH), invoices, vouchers & supporting
documentation
Codes documents according to agency procedures
Verifies accuracy of data & revises any errors (i.e., checks figures, postings, reports & documents for correct
entry, mathematical accuracy, & proper codes)
Prepares revenue deposits by compiling data, verifying & balancing receipts, & sending cash, checks, or
other forms of payment to banks
Matches purchasing documents with invoices & receiving documents, & records necessary information
Keeps financial records using journals & ledgers or computers
Processes stop, lost & stale-date payments
Enters payment card transactions according to agency procedures
Records & analyzes information using spreadsheets, databases, &/or accounting software
Performs calculations & produces documents using 10-key calculators, computers, & multi-purpose
workcentres
Conducts basic reconciliation or notes & reports discrepancies found in records (e.g., payroll, lock boxes,
deposits)
Prepares pre-processing forms for OSS
Verifies vendor transactions are coded appropriately to capture data for State initiatives/programs (e.g., MBE/
EDGE, Community Resource Program)
&/OR
1b. Performs Payroll Activities
Reviews timesheets to detect & resolve payroll discrepancies
Processes paperwork for new employees (e.g., I-9, benefit enrollment forms) & enters employee information
into the payroll system
Verifies attendance, hours worked, & pay adjustments, & posts information onto designated records
Records employee information (e.g., exemptions, transfers, & resignations) to maintain & update payroll
records
Reconciles leave time (e.g., vacation, personal & sick leave) for employees
Compiles employee time & payroll data from timesheets & other records
- Performs other related accounting duties:
Accesses computerized financial information to answer general questions as well as those related to specific
accounts
Performs general office duties (e.g., files; answers telephones; handles routine correspondence)
Balances petty cash (e.g., reconciles receipts & cash to authorized level; prepares documents to support
replenishment of cash)
Makes travel arrangements for staff
Enters, reconciles & maintains asset records in asset management system (e.g., labels new asset; completes
surplus reports)
Contacts prospective vendors to establish in OAKS & agency system or modifies vendor information
18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
- Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
- Or completion of associate core program in business administration, accounting, finance or related field.
- Or equivalent of Minimum Class Qualifications for Employment noted above.
Organization
Developmental Disabilities - Gallipolis Developmental Center
Agency Contact Name and Information
Gina.silva@dodd.ohio.gov
Unposting Date
Oct 6, 2025, 10:59:00 PM
Primary Location
United States of America-OHIO-Gallia County-Gallipolis
Compensation
21.97
Schedule
Part-time
Work Hours
24
Classified Indicator
Classified
Union
OCSEA
Primary Job Skill
Accounting and Finance
Technical Skills
Basic Documentation, Data Entry, Accounting and Finance, Business
Professional Skills
Adaptability, Analyzation, Interpreting Data, Time Management
Agency Overview
Join Our Team at Gallipolis Developmental Center!
Accepting applications for Financial Associate - One (1) Part-Time Position Available
About Us
The Department of Developmental Disabilities (DODD) is a trauma informed care agency focused on implementing our core values and providing support to people with developmental disabilities. We oversee a statewide system of supportive services that focus on ensuring the health and safety, supporting access to community participation, and increasing opportunities for meaningful employment. To learn more about DODD click here .
The Gallipolis Developmental Center is located along the Ohio River within the historic city of Gallipolis. We provide off-campus work/habilitative activities provided during the day. In addition, we also have an Activity Center on-ground for habilitation, recreation, work-readiness and therapeutic training for individuals choosing those activities. We also provide a full array of health services, as well.
