What are the responsibilities and job description for the AP Clerk position at office1?
At Office1, we leverage our "winning triangle" to create an unparalleled company culture. We align our commitment to our customers with our employee goals. We understand that our employees enable our customers' success and that is why we focus on creating opportunities rooted in our employee' purpose and passions!
What is Office1?
As a leading provider of office technology solutions in the SMB space, Office1 has been serving our customers since 1995. We offer our customers a unique SaaS like engagement to manage all their technology technological needs this has enabled Office1 to become one of the fastest growing managed service providers in the Western United States.
Come help us shape the future!
We are looking for Sales Development Representatives with a high emphasis on calling cold and warm leads. They will be focused on identifying and optimizing SMB accounts in markets that we serve. Our ideal candidate will help businesses create and implement a technology roadmap to take the business to the next level while building a career that provides financial security and work life balance.
What you'll do
- Process vendor invoices from receipt through payment, including coding to the correct GL accounts and branches
- Match invoices to purchase orders and receiving documents, and resolve any differences
- Prepare weekly check, ACH and credit card payment runs for review
- Keep vendor records up to date, including W-9s and payment details
- Answer vendor questions and resolve past-due or disputed balances
- Reconcile vendor statements and help with month-end close
- Track and route invoices that need approval from branch and department managers
- Support 1099 preparation at year-end
- Help with other accounting projects as needed
What we're looking for
- 1–2 years of accounts payable or general accounting experience
- Strong attention to detail and comfort working with high invoice volume
- Working knowledge of Excel (lookups, filters, basic formulas)
- Experience with an ERP or accounting system; e-automate experience is a plus
- Clear, professional communication with vendors and coworkers
- Ability to manage deadlines and keep work organized
Nice to have
- Experience with multi-entity or multi-location accounting
- Background in office equipment, IT services or a similar service business
What we offer
- Medical, dental and vision insurance
- 401(k) [with company match]
- Paid time off and paid holidays
- A supportive team and room to grow within accounting
Diversity
Office1 believes we work more productively, and our jobs are more enjoyable, when our team includes members with a diversity of backgrounds and life experiences. We take all reasonable steps to seek out candidates with diverse experience and ensure our work environment is welcoming and respectful for everyone on our team.