Accounting Clerk/Administrative Assistant

Highly Regarded Local, Family, Owned Business Seeks an experienced Accounting Clerk.

As our Accounting Specialist, you will collaborate with vendors, clients, and internal teams to maintain smooth financial operations. You will play a key role in monitoring company expenses, issuing invoices, and reconciling ledgers, contributing to the organization’s efficiency and financial integrity.

Where success lives in this role?

• Great communication and emotional intelligence
• Self-Driven to excellence in your work and customer service
• Great PC skills, basic knowledge of networks and business software systems
• Any business education and a desire for working in a small business a plus.
• The desire to stay busy by embracing delegated tasks as needed

Primary Job Functions

Accounting:

• Banking: Daily banking tasks as needed
• Daily Reporting: Daily flash report for management
• AP & AR Processing: Both being within ageing goals set by OS2
• Record Keeping: Storing copies of all required business documents & records in a highly organized manner for an efficient Accounting Department.

Accounts Payable:

• Expense Management: Control petty cash spending and charge expenses to appropriate accounts and cost centers. Cut all vendor payables and issue manual checks as needed.
• Vendor Management: Verify vendor accounts, process payments, and resolve discrepancies related to purchase orders, invoices, or payments.
• Purchasing Management: Match orders to Invoices, and review for accuracy of detail of orders and pricing. All pricing variances should be escalated to management.
• Financial Controls: Issue purchase order amendments and handle stop payments as necessary.
• Credit Card Transactions: Manage all company card transactions in the accounting system, ensure receipt retention, and enter receipts after approval from management
• Account Reconciliation: Reconcile account transactions with the general ledger and prepare accurate financial reports.
• Regulatory Compliance: Stay informed about accounting standards and best practices to ensure compliance.

Accounts Receivable:

• Account Reconciliation: Reconcile the accounts receivable ledger to ensure accuracy and completeness.
• Invoice Management: Process accounts, generate invoices, and ensure compliance with financial policies.

· Bank Deposits: for live checks and cash deposits

• Client Communication: Verify discrepancies, resolve billing issues, and facilitate timely payment of invoices through client contact and reminders.
• A/R Escalation: Update management on outstanding A/R for escalation, weekly.
• Bank Deposits: Physically go to the bank for deposits & petty cash
• Collections Calls: Make calls as needed to collect outstanding customer receivables and enter payments when received.

Additional Tasks:

• Marketing: Assigned tasks as needed within skillset
• Company Volunteer Program: OS2 Cares program assistance
• Customer Support: In-bound phones, transactions, account maintenance
• Process Improvement: Process efficiency & improvement as needed
• Additional tasks as assigned

Essential Skills & Qualifications:

• Professional Experience: Proven work experience as an Accounts Payable/Receivable Specialist or similar role.
• Technical Proficiency: Advanced skills in accounting and business management software.
• Financial Knowledge: In-depth understanding of AP/AR principles, accounting standards, and industry regulations.
• Analytical Skills: Extensive experience in account reconciliation and financial problem-solving.
• Organizational Skills: Exceptional time management and organizational abilities for handling multiple priorities.
• Communication Skills: Excellent verbal and written communication skills for collaboration with vendors and clients.
• Data Entry and Numerical Skills: Proven ability to calculate, post, and manage accounting figures and financial records with accuracy.

Preferred Qualifications:

• Industry Experience: Prior experience in a similar role within the real estate, finance, or technology sectors.
• Advanced Certifications: CPA or similar accounting certifications are an advantage.
• Software Expertise: Familiarity with accounting software like QuickBooks, Microsoft Office and Prima (Prima training available)
• Compliance Knowledge: Strong understanding of fair credit practices and collection regulations.
• Process Improvement: Demonstrated ability to streamline financial workflows for enhanced efficiency.

Job Type: Full-time

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Are you willing to submit a background & drug test prior to employment?
• Do you have any additional skills/experience that may compliment or add value to a small business?

Experience:

• Accounting: 2 years (Preferred)

Ability to Relocate:

• Missoula, MT 59801: Relocate before starting work (Required)

Work Location: In person

Salary : $48,000 - $55,000