Executive Assistant.

Duties

For The GS-13 Level

• Provides confidential administrative staff assistance to the ODEP staff and ODEP executives and performs special projects requiring a thorough understanding of administrative rules, regulations, procedures, guidelines, and policies.
• Exercises control over the executive's calendar and schedules. Screens calls and visitors, answers questions, and completes nontechnical matters involving established policy.
• Arranges and manages official meetings with high-level executives within and outside of ODEP, staff meetings, official commitments, and invitations, out-of-town travel, and itineraries for the executives and accompanying staff.
• Reviews and analyzes a variety of reports, publications, and other incoming correspondence prepared both by DOL entities and from outside the DOL for the executives to ensure they are accurately briefed on all urgent and important matters related to the functions of the Office of the Assistant Secretary.
• Serves as the initial review for incoming requests to the executive, answering most independently and only referring the most complex and sensitive to the executive or other senior officials.
• Uses judgment and knowledge of priorities and timing, researches and assembles briefing materials to be used in meetings and conferences.
• Tracks key projects to ensure the executives properly oversee the projects and intervenes at the most effective time.
• Transfers records and request timely with appropriate federal records contacts.
  
  

Requirements

Conditions of employment

• Must be at least 16 years old.
• Must be a U.S. Citizen.
• Candidate required to obtain the necessary security/investigation level.
• Requires a probationary period if the requirement has not been met. See Additional Information section for more information.
  
  

Qualifications

To qualify for the Executive Assistant, you must meet all the specialzied experiecne described below.

Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level GS-12 in the Federal Service.

Qualifying Specialized Experience For GS-13 Includes

• Maintaining schedules, arranging meetings, coordinating appointments, and executive calendar management.
• Preparing briefing materials, correspondence, and documents.
• Experience using scheduling and other computer programs, such as Outlook, Word, and Excel, and the ability to apply appropriate technologies to solve problems and/or to improve systems.
  
  

Education

There is no Education Requirement for this position.

Additional information

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The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers.

Refer To These Links For More Information

As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty:

Based on agency needs, additional positions may be filled using this vacancy.

Required

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period OR 2-year trial period, during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.
  
  

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process

All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.