Administrative Assistant

📍 The HUB @ Office Logic – Miami, FL

📅 Full-Time | In-Person | Monday–Friday (8:00 AM – 5:00 PM) and some Saturdays - 10 - 6 PM

The HUB @ Office Logic is a community-driven coworking and innovation space located in Downtown Miami. We serve founders, entrepreneurs, creatives, and professionals by providing workspace, programming, and opportunities for growth through collaboration and community.

We are more than a workspace — we are an ecosystem.

We are seeking a highly organized, proactive, and customer-focused Administrative Assistant to support daily operations at The HUB. This role is the frontline of our member experience and operational excellence, ensuring that our space runs smoothly, efficiently, and professionally at all times.

This individual will be responsible for office operations, member support, communications, scheduling, social media coordination, and event preparation, while maintaining a welcoming and high-energy environment.

• Open and prepare the office daily at 8:00 AM (access control, systems, ambiance)
• Manage front desk operations and greet all members and guests professionally
• Monitor and answer all incoming phone calls, emails, and inquiries
• Maintain a clean, organized, and welcoming environment throughout the day
• Ensure proper visitor access and adherence to HUB policies
• Monitor use of equipment and collect IDs when required

• Communicate daily with leadership (Noelle/Manager) for priorities and updates
• Manage and confirm appointments, meetings, and calendar schedules
• Join meetings as needed to support transitions and coordination
• Prepare and send a daily End-of-Day (EOD) report
• Escalate urgent matters, especially financial-related (“🚩 RED FLAG” items)

• Log into and manage systems including:
• Email (information@office-logic.co
• )
• Nexudus (member management & notifications)
• Notion (task management)
• Verve (internal systems)
• Listing platforms (LiquidSpace, Peerspace, Deskpass, etc.)
• Monitor inquiries across all booking and listing platforms
• Respond to help desk tickets and client inquiries promptly

• Deliver exceptional customer service to members and visitors
• Notify members of mail/packages via Nexudus (with photo documentation)
• Ensure guests are properly checked in and accompanied
• Support member needs and maintain a positive, community-driven atmosphere

• Maintain kitchen and common areas throughout the day (3x daily checks)
• Restock supplies:
• Coffee, cups, utensils, napkins, sugar, creamer
• Cleaning supplies and soaps
• Printer paper and office materials
• Monitor cleanliness and janitorial performance (document with photos)
• Take out trash and perform daily walkthroughs of the space
• Track inventory and report low supplies

• Publish daily social media posts (events, recaps, announcements)
• Prepare weekly content aligned with HUB programming:
• Marketing Mondays
• Wellness Wednesdays
• Expert Thursdays
• Free CoWorking & Podcast Fridays
• Respond to comments, messages, and tagged content
• Support promotion of events and community initiatives

• Follow up with prospective clients and leads daily
• Monitor and respond to inquiries from listing platforms
• Support tours, bookings, and conversions
• Assist with revenue-generating activities (events, memberships, rentals)

• Prepare spaces for daily and evening events
• Coordinate setup (tables, signage, materials)
• Assist with event execution and breakdown
• Ensure spaces are ready for upcoming bookings

• Update Google Calendar with upcoming events
• Manage Meetup inbox and community engagement
• Process and review payroll support tasks
• Water plants and maintain office aesthetics
• Notify members of fridge clean-outs and updates
• Maintain and update supply lists

• Assist with newsletter creation and distribution
• Conduct member account reconciliation and send reminders
• Apply late fees where applicable
• Perform inventory checks and order supplies
• Update monthly events calendar

• 2 years of administrative, office, or customer service experience
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Tech-savvy and comfortable with multiple platforms/systems
• Social media familiarity (Instagram, LinkedIn, etc.)
• Ability to work in a fast-paced, dynamic environment
• Problem-solving mindset with strong attention to detail

• High energy, positive attitude, and team player
• Strong sense of ownership and accountability
• Ability to anticipate needs and take initiative
• Passion for community, startups, and entrepreneurship
• Comfortable handling sensitive or urgent situations professionally

• Competitive salary (based on experience)
• Access to coworking space and community events
• Opportunity to grow within a fast-paced entrepreneurial environment
• Direct exposure to founders, business leaders, and ecosystem partners

Please submit your resume and a brief introduction explaining why you would be a great fit for The HUB @ Office Logic.

📧 info@office-logic.co or Noelle@office-logic.co / Phone: 786-692-5494

• 📍 1501 Biscayne Blvd., Suite 501, Miami, FL