What are the responsibilities and job description for the Sr. Administrative Professional position at Odyssey Consulting?
Position Summary
Odyssey has an exciting opportunity for a Senior Administrative Professional at supporting Air Force Material Command (AFMC) and the Armament Directorate (AFLCMC) at Robins AFB, Georgia. In this role, you’ll provide essential administrative and operational support to senior Air Force program leadership. You’ll manage calendars and meetings, prepare official correspondence and briefings, coordinate travel through DTS, track action items and suspenses, and keep organizational work-flows running smoothly. This position is ideal for someone who thrives in a fast‑paced environment, communicates professionally, and enjoys being the coordination hub that keeps a mission‑driven team moving forward.
Responsibilities
Duties include, but not limited to:
- Prepare reports, papers, briefings IAW DAFH 33‑337 and AFMC communications policies; draft correspondence IAW AFMAN 33‑326
- Provide administrative assistance: write/edit emails, draft memos, and prepare communications on leadership’s behalf
- Maintain appointment calendars and conference room schedules; assist leadership with scheduling and updates/changes
- Organize and coordinate meetings/conferences, including engagements with outside organizations
- Collaborate across organizations within leadership’s span to proactively plan future engagements; make inquiries and follow up when more information is needed
- Answer telephones, forward messages, respond to routine queries; screen/direct calls or visitors appropriately
- Serve as the organization’s travel clerk using Defense Travel System (DTS) functions IAW the Defense Travel Administrator’s Manual.
- Coordinate, consolidate, analyze, distribute, and monitor action items, suspenses, and responses for the assigned organization level
- Provide inputs and recommendations on administrative and office‑management processes and procedures
- Assist with preparation/updates to program office file‑management documents; maintain comprehensive and accurate records.
- Prepare agendas, reports, and briefings for staff meetings; assist with organizational workflows
- Perform timekeeper duties (e.g., ATAAPS)
Qualifications
Citizenship: Must be a US citizen
Minimum Required Qualifications
Clearance: Secret
Education/Years of Experience: Associates 15 years Relevant Experience (RE) OR Bachelors 10 years RE OR Masters 7 years RE
Technical Skills
- Proficiency in DoD/AF Administrative Standards & Documentation. Ability to prepare reports, briefings, and official correspondence IAW DAFH 33‑337, AFMC communications templates, and AFMAN 33‑326; strong attention to formatting, document control, and compliance.
- Expertise in Administrative Systems (DTS, ATAAPS, SharePoint, MS Office). Hands‑on capability using Defense Travel System (DTS) for travel arrangements, ATAAPS for timekeeping, and Microsoft Office/SharePoint for file management, meeting documentation, and workflow support.
- Operational Tracking & Data Management Skills. Ability to coordinate and monitor action items, suspenses, EPBs/OPBs, meeting records, schedules, and organizational documents with accuracy and consistency—aligned with the structured task‑tracking and documentation practices referenced in enterprise files.
Interpersonal Skills
- Strong Communication & Professional Writing Skills. Clear, concise email writing, memo drafting, briefing support, and coordination across leadership and external stakeholders—skills reflected in company expectations for both administrative‑oriented roles.
- Relationship‑Building & Cross‑Functional Collaboration. Ability to work seamlessly with internal teams, senior leaders, and outside organizations; collaborate across organizational boundaries; and support distinguished visitor engagements—aligned with interpersonal competencies cited in internal role descriptions.
- Time Management & Prioritizing Under Deadlines. Skill in managing calendars, competing suspenses, meeting preparation requirements, and work-flow execution in a fast‑paced environment—similar to the organizational discipline highlighted in internal resumes and role templates.
Additional Information
Location: Robins, AFB GA
Travel: 5%
Remote, Onsite, or Hybrid: Onsite
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Company Overview
Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.
Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.
Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities