What are the responsibilities and job description for the Senior Administrative Assistant position at Octave?
Job Location (Short): Madison, Alabama-USA
Workplace Type: Hybrid
Req Id: 3119
Responsibilities
In this position, the individual performs administrative tasks of a complex scope in support of legal and contracting functions. Proficiency in Microsoft Office software applications
is required.
Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.
Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.
Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.
Why work for Octave?
All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.
Everyone is welcome
At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.
Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.
Workplace Type: Hybrid
Req Id: 3119
Responsibilities
In this position, the individual performs administrative tasks of a complex scope in support of legal and contracting functions. Proficiency in Microsoft Office software applications
is required.
- Prepares, reviews, revises, and formats formal documentation
- Manages formal document filing, routing, and retention processes
- Manages compliance with customer administrative procurement requirements, including online registration, qualification, and filing processes
- Arranges and coordinates multi-party meetings with international participants across time zones
- Arranges travel and prepares and processes expense reports
- Maintains and manages libraries of templates, document hyperlinks, and other tools and resources critical to the conduct of daily business in all parts of the world
- Assists with multiple administrative business processes in support of attorneys and contract managers globally
- Analyzes problems, determines an approach, compiles and analyzes data, and prepares reports and recommendations
- Communicates with internal and external customers
- Coordinates activities between departments and outside parties
- May act as an individual contributor in a team environment or may be solely responsible for supporting management personnel in daily administrative routines
- Work is generally of a critical or confidential nature
- Minimum 5 years of professional administrative experience
- Proficiency in Microsoft Office software applications
Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.
Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.
Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.
Why work for Octave?
All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.
Everyone is welcome
At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.
Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.