What are the responsibilities and job description for the Administrative Assistant position at Hand Service Co., Inc.?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professionalism and warmth
- Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct inquiries efficiently
- Perform data entry tasks using Microsoft Office, Google Workspace, and specialized software such as QuickBooks for bookkeeping and record-keeping
- Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
- Support office management activities including calendar management, scheduling appointments, and coordinating meetings
- Assist with clerical tasks such as proofreading documents, preparing correspondence, and managing mail distribution
- Provide customer support by addressing inquiries promptly and professionally, ensuring a positive experience for clients and visitors
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Prior office experience or administrative experience demonstrating reliability and attention to detail
- Bilingual abilities are highly valued to communicate effectively with diverse clients and team members
- Knowledge of office management procedures including filing systems, data entry, and record keeping
- Experience with bookkeeping or QuickBooks is a plus for handling financial records accurately
- Exceptional phone etiquette combined with strong customer service skills to support clients professionally
- Effective time management skills to prioritize tasks efficiently while maintaining accuracy in all responsibilities
Join us in creating a positive impact through your administrative expertise! This role is perfect for motivated individuals eager to grow their career in a supportive environment where your contributions truly matter.
Pay: $12.00 - $15.00 per hour
Work Location: In person
Salary : $12 - $15