Administrative Assistant I

Job SummaryThe Personnel Commission announces an OPEN and PROMOTIONAL recruitment. This recruitment will result in the establishment of one integrated eligibility list. Promotional candidates will have seniority points added to final passing scores (.25 of a point for every year of classified service up to a maximum of 5 points). This list will be used to fill current and future vacancies and will be active for one year or until canceled. There is currently ONE position open in the Education Support Services Department. Under the direction of an assigned administrator, perform technical, complex, and responsible secretarial and administrative duties to relieve the department or site administrator of administrative detail; organize office activities and coordinate flow of communications and work; and assure smooth and efficient office operations.Requirements / Qualifications

Training and Experience Any combination of education, training, and experience equivalent to graduation from high school or equivalent supplemented by college-level coursework in business, office management, or related field and three years of increasingly responsible clerical or secretarial experience. Related work experience in an educational environment is desirable. Knowledge of Correct English usage, spelling, grammar, punctuation, and composition. Modern office practices, procedures, and equipment. Digital communication tools and applications. Terminology, processes, and operations of assigned office or program. Operation of a computer and assigned software. Financial and statistical record-keeping and reporting. Telephone techniques and etiquette. Research methods and report preparation techniques. Applicable laws, codes, rules, and regulations. Oral and written communication skills. Basic budgeting practices regarding monitoring and control. District organization, operations, policies, and objectives. Principles of training and providing work guidance to others. Basic public relations techniques. Interpersonal skills using tact, patience, and courtesy.

Ability to Perform a variety of complex responsible secretarial and administrative assistance duties to relieve the administrator of administrative and clerical detail. Assure efficient and timely completion of office and program projects and activities. Operate a variety of office equipment, including a computer and assigned software and applications. Establish and maintain complex filing systems which contain confidential or sensitive information. Compile and supervise the preparation of complex reports. Compose correspondence and written materials independently or from oral instructions. Understand and resolve issues, complaints, or problems. Interpret, apply, read, understand, and explain laws, rules, regulations, policies, procedures, and materials. Work independently with little direction. Prioritize and schedule work. Maintain financial and statistical records. Train and provide work direction to others. Compile and verify data and prepare reports. Understand and carry out oral and written instructions. Complete work with many interruptions. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Communicate with diverse groups and individuals.

• Letter of Introduction
• Resume
  
  

Comments and Other Information Effective January 1, 2024, PAPER application are no longer being accepted. WRITTEN TESTING Testing is by invitation only. Those candidates invited to participate in the written exam will be notified by e-mail approximately 7-14 calendar days after the filing deadline. BE SURE TO CHECK YOUR SPAM FOLDER. PLEASE LET THIS OFFICE KNOW UPON FILING AN APPLICATION OF ANY SPECIAL TESTING ACCOMMODATION YOU WILL NEED. CLASSIFIED (NON-TEACHING) EMPLOYMENT APPLICATION INFORMATION AND PROCEDURES Dear Applicant: Your interest in employment with the Oceanside Unified School District is appreciated. PLEASE READ THESE INSTRUCTIONS BEFORE COMPLETING YOUR APPLICATION PACKET. They have been designed to assist you in achieving successful selection. Good luck and best wishes! COMPLETING THE EDJOIN APPLICATION: When completing the online application, it is important to remember the following: 1. Use only the application obtainable on Edjoin.org. 2. See that your application is complete and correct (including any attachments such as cover letters, resume, certifications, or letters of recommendations, etc.). 3. Make sure email, phone numbers, addresses and any contact information provided are complete, including zip codes. 4. Submitted on Edjoin.org 5. Applications must be submitted by 4:00 p.m. on the Filing Deadline Date. IMPORTANT: If you are a current or future employee, this application will be viewed as part of the interview and hiring process by supervisors and administrators who may not be familiar or understand your current/previous job skill(s). List all job duties performed that apply to the position. Include a cover letter or resume detailing job duties, volunteer experiences, and any additional information pertinent to obtaining this position. INCOMPLETE APPLICATION AND SUPPLEMENTAL MATERIALS WILL BE CAUSE FOR REJECTION OF YOUR APPLICATION MINIMUM QUALIFICATIONS: The minimum qualifications are noted on the job announcement. YOUR APPLICATION WILL BE SCREENED IN ONLY IF IT CLEARLY DEMONSTRATES THAT YOU MEET THE MINIMUM REQUIREMENTS FOR THE POSITION. The information you provide will be subject to review and verification. You will be notified if your application is screened out. Remember, it is your responsibility to ensure that your application is in sufficient detail for us to determine your qualifications. Your completed application is part of the testing and selection process. LISTING OF EXPERIENCE AND EDUCATION: Include all experience and education as required by the application. Specific coursework should be clearly indicated and copies of transcripts, certificates, and degrees provided for verification. Be sure to include with your application copies of all licenses, certificates, and other documents as required on the job announcement. RECORD OF CRIMINAL CONVICTIONS: When a position is offered to you, you will be required to complete a conviction form. Having a record of convictions will not necessarily disqualify you for a position with the Oceanside Unified School District. However, false or incomplete answers may result in withdrawal of offer of employment or dismissal from employment. Fingerprints will be taken prior to employment and will be checked through the Federal Bureau of Investigation and the California Department of Justice. APPEAL OF SCREENOUT: If your application is screened out and you feel it was misinterpreted, you may appeal to the Classified Human Resources Analyst for review. This must be done by submitting your appeal, via email to dominique.rassel@oside.us, with your reasons within seven (7) calendar days of the date on the disqualification notice. CHANGES OF NAME, EMAIL OR ADDRESS: Changes of name, email or address should be reported immediately. Notify Classified Human Resources by email, telephone or mail as soon as possible. FOR QUESTIONS ABOUT YOUR APPLICATION: Please call 760-966-4000 or visit Classified Human Resources. SCREENING/EXAM NOTICES WILL BE SENT VIA EMAIL. IF YOU HAVE NOT RECEIVED AN EXAM INVITE/SCREEN OUT NOTICE WITHIN 7-14 DAYS OF THE RECRUITMENT CLOSE DATE, OR TEST RESULTS WITHIN 7-14 DAYS OF AN EXAMINATION, PLEASE CONTACT OUR OFFICE AT 760-966-4000.

Effective January 1, 2024, PAPER application are no longer being accepted. WRITTEN TESTING Testing is by invitation only. Those candidates invited to participate in the written exam will be notified by e-mail approximately 7-14 calendar days after the filing deadline. BE SURE TO CHECK YOUR SPAM FOLDER. PLEASE LET THIS OFFICE KNOW UPON FILING AN APPLICATION OF ANY SPECIAL TESTING ACCOMMODATION YOU WILL NEED. CLASSIFIED (NON-TEACHING) EMPLOYMENT APPLICATION INFORMATION AND PROCEDURES Dear Applicant: Your interest in employment with the Oceanside Unified School District is appreciated. PLEASE READ THESE INSTRUCTIONS BEFORE COMPLETING YOUR APPLICATION PACKET. They have been designed to assist you in achieving successful selection. Good luck and best wishes! COMPLETING THE EDJOIN APPLICATION: When completing the online application, it is important to remember the following: 1. Use only the application obtainable on Edjoin.org. 2. See that your application is complete and correct (including any attachments such as cover letters, resume, certifications, or letters of recommendations, etc.). 3. Make sure email, phone numbers, addresses and any contact information provided are complete, including zip codes. 4. Submitted on Edjoin.org 5. Applications must be submitted by 4:00 p.m. on the Filing Deadline Date. IMPORTANT: If you are a current or future employee, this application will be viewed as part of the interview and hiring process by supervisors and administrators who may not be familiar or understand your current/previous job skill(s). List all job duties performed that apply to the position. Include a cover letter or resume detailing job duties, volunteer experiences, and any additional information pertinent to obtaining this position. INCOMPLETE APPLICATION AND SUPPLEMENTAL MATERIALS WILL BE CAUSE FOR REJECTION OF YOUR APPLICATION MINIMUM QUALIFICATIONS: The minimum qualifications are noted on the job announcement. YOUR APPLICATION WILL BE SCREENED IN ONLY IF IT CLEARLY DEMONSTRATES THAT YOU MEET THE MINIMUM REQUIREMENTS FOR THE POSITION. The information you provide will be subject to review and verification. You will be notified if your application is screened out. Remember, it is your responsibility to ensure that your application is in sufficient detail for us to determine your qualifications. Your completed application is part of the testing and selection process. LISTING OF EXPERIENCE AND EDUCATION: Include all experience and education as required by the application. Specific coursework should be clearly indicated and copies of transcripts, certificates, and degrees provided for verification. Be sure to include with your application copies of all licenses, certificates, and other documents as required on the job announcement. RECORD OF CRIMINAL CONVICTIONS: When a position is offered to you, you will be required to complete a conviction form. Having a record of convictions will not necessarily disqualify you for a position with the Oceanside Unified School District. However, false or incomplete answers may result in withdrawal of offer of employment or dismissal from employment. Fingerprints will be taken prior to employment and will be checked through the Federal Bureau of Investigation and the California Department of Justice. APPEAL OF SCREENOUT: If your application is screened out and you feel it was misinterpreted, you may appeal to the Classified Human Resources Analyst for review. This must be done by submitting your appeal, via email to dominique.rassel@oside.us, with your reasons within seven (7) calendar days of the date on the disqualification notice. CHANGES OF NAME, EMAIL OR ADDRESS: Changes of name, email or address should be reported immediately. Notify Classified Human Resources by email, telephone or mail as soon as possible. FOR QUESTIONS ABOUT YOUR APPLICATION: Please call 760-966-4000 or visit Classified Human Resources. SCREENING/EXAM NOTICES WILL BE SENT VIA EMAIL. IF YOU HAVE NOT RECEIVED AN EXAM INVITE/SCREEN OUT NOTICE WITHIN 7-14 DAYS OF THE RECRUITMENT CLOSE DATE, OR TEST RESULTS WITHIN 7-14 DAYS OF AN EXAMINATION, PLEASE CONTACT OUR OFFICE AT 760-966-4000.