What are the responsibilities and job description for the Accounts Payable Expense Supervisor position at O'Reilly Auto Parts?
The Accounts Payable Expense Supervisor is Responsible for all aspects of the Expense Accts Payable dept. Primary responsivities include staff supervision, oversight of invoice and payment processing, customer service, vendor relations, problem resolution, reporting and reconciliation. The position will be assigned to one of the following areas: 1) Utility Processing or 2) Expense Processing
Essential Job Functions
Direct supervision of AP Expense leads and staff.
Coach and mentor staff always setting an example of the O'Reilly Culture.
Handle time off requests, scheduling and timekeeping corrections for hourly team members.
Review team member productivity and counsel team members as needed to meet goals.
Prepare TM evaluations and rating recommendations and administer to staff in a timely manner.
Ensure with use of staff that all invoices are properly coded and approved (as listed in documentation).
Supervise workflow from invoice receipt to payment, ensuring maximum efficiency.
Monitor invoice backlog and adjust resources as necessary to ensure timely processing.
Oversee all aspects of payments for expenses.
Ensure payments are accurate and timely while taking all possible discounts and avoiding late fees.
Void Checks, perform stop pay requests as needed and reinstate invoices when necessary.
Ensure that all vendors and departments are getting exceptional customer service.
Coach team members on customer service and communication techniques.
Resolution of AP problems/ issues of various types.
Attain sufficient systems knowledge to query and research program related problems.
Keep management informed of all issues and resolutions.
Prepare and analyze reporting for AP Expense activity.
Reconciliation of clearing accounts.
Assist Manager with 1099 tax reporting and informative returns.
Works closely with the Accounts Payable Manager to maintain efficient workflow within dept.
Perform critical duties in the absence of the AP Expense Manager
Backup other supervisors and leads as necessary.
Participate on project teams for all development programs and systems that affect AP Expense.
Skills/Education/Experience
REQUIRED:
College degree in accounting or business-related field or equivalent experience
Excellent verbal and written communication skills
Proficient with spreadsheets and queries
Must be able to work independently and make decisions that are within the company guidelines.
Attention to Detail
Organization skills, must be able to handle multiple ongoing projects
Desired
Accounts payable experience in company with multiple locations/facilities Lawson financial software experience
O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.
Total Compensation Package
Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: rar@oreillyauto.com or call (800) 471-7431 option , and provide your requested accommodation, and position details.
Essential Job Functions
Direct supervision of AP Expense leads and staff.
Coach and mentor staff always setting an example of the O'Reilly Culture.
Handle time off requests, scheduling and timekeeping corrections for hourly team members.
Review team member productivity and counsel team members as needed to meet goals.
Prepare TM evaluations and rating recommendations and administer to staff in a timely manner.
Ensure with use of staff that all invoices are properly coded and approved (as listed in documentation).
Supervise workflow from invoice receipt to payment, ensuring maximum efficiency.
Monitor invoice backlog and adjust resources as necessary to ensure timely processing.
Oversee all aspects of payments for expenses.
Ensure payments are accurate and timely while taking all possible discounts and avoiding late fees.
Void Checks, perform stop pay requests as needed and reinstate invoices when necessary.
Ensure that all vendors and departments are getting exceptional customer service.
Coach team members on customer service and communication techniques.
Resolution of AP problems/ issues of various types.
Attain sufficient systems knowledge to query and research program related problems.
Keep management informed of all issues and resolutions.
Prepare and analyze reporting for AP Expense activity.
Reconciliation of clearing accounts.
Assist Manager with 1099 tax reporting and informative returns.
Works closely with the Accounts Payable Manager to maintain efficient workflow within dept.
Perform critical duties in the absence of the AP Expense Manager
Backup other supervisors and leads as necessary.
Participate on project teams for all development programs and systems that affect AP Expense.
Skills/Education/Experience
REQUIRED:
College degree in accounting or business-related field or equivalent experience
Excellent verbal and written communication skills
Proficient with spreadsheets and queries
Must be able to work independently and make decisions that are within the company guidelines.
Attention to Detail
Organization skills, must be able to handle multiple ongoing projects
Desired
Accounts payable experience in company with multiple locations/facilities Lawson financial software experience
O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.
Total Compensation Package
- Competitive Wages & Paid Time Off
- Stock Purchase Plan & 401k with Employer Contributions Starting Day One
- Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
- Team Member Health/Wellbeing Programs
- Tuition Educational Assistance Programs
- Opportunities for Career Growth
Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: rar@oreillyauto.com or call (800) 471-7431 option , and provide your requested accommodation, and position details.