What are the responsibilities and job description for the Accounts Payable Specialist position at W INVESTMENTS?
This is a full-time, in-office position at our location in Osage Beach, MO.
- Financial Record Keeping:
- Maintain accurate records of financial transactions.
- Update and maintain the general ledger.
- Reconciliation of entries into the accounting system.
- Recording of debits and credits.
- Maintaining the trial balance, by a reconciliation of general ledgers.
- Accounts Payable Management:
- Review and verify invoices and check requests.
- Sort, code, and match invoices to purchase orders and delivery receipts.
- Set invoices up for payment ensuring accuracy and completeness.
- Enter and upload invoices into the accounting system.
- Track expenses and process expense reports for department managers.
- Prepare and process electronic transfers and payments.
- Prepare and perform check runs.
- Vendor Management:
- Maintain vendor files and correspond with vendors to resolve invoice discrepancies.
- Provide customer service to vendors and internal departments regarding payment inquiries and account statuses.
- Ensure accurate and timely payment of all invoices, adhering to the company's payment policies.
- Account Reconciliation:
- Reconcile bank accounts and petty cash accounts.
- Assist in the preparation of balance sheets, income statements, and other financial statements according to legal and company accounting and financial guidelines.
- Compliance:
- Ensure compliance with federal, state, and company policies, procedures, and regulations.
- Maintain a clear understanding of applicable laws and regulations related to the company’s financial operations.
- Administrative Support:
- Provide administrative support to management when required.
- Organize and maintain financial records.
- Skills:
- Proficiency in Microsoft Office Suite, especially Excel.
- Experience with QuickBooks is a must.
- Strong numerical and analytical skills.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to handle multiple tasks simultaneously and prioritize work.
Physical Demands and Work Environment:
- Office environment with standard office equipment.
- Ability to sit for extended periods.
- Ability to meet deadlines and handle a high volume of work.