What are the responsibilities and job description for the Administrative Assistant / Bookkeeper position at Nusens USA?
Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services.
We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position.
Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you.
Your Role:
- Answer incoming calls, take messages, and greet visitors and clients
- Maintain office organization, supplies, and equipment to ensure day-to-day functionality
- Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked
- Handle accounts payable and accounts receivable
- Record daily financial transactions and assist with bookkeeping tasks
- Generate invoices, credit memos, and other accounting documents
- Assist with documentation, data entry, and internal reporting
- Support the team with various administrative tasks and projects as needed
Qualifications:
- Minimum of 3 years of relevant experience (required)
- Proficient in QuickBooks (required)
- Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.)
- Strong multitasking and time management skills
- Demonstrated ability to work independently and prioritize effectively
- Excellent written and verbal communication skills
- Strong attention to detail and high level of accuracy
- Positive attitude and team-oriented mindset
- Professional phone etiquette and client service experience
- Valid driver’s license (required)
- Spanish language skills are a plus
We Offer
- A collaborative and supportive team environment
- Competitive salary based on experience
- Opportunities to grow and expand your role over time