Accounts Payable

Position Summary:

The Accounts Payable Specialist is responsible for managing and processing all outgoing payments for NRG Controls in compliance with company policies and established accounting standards. This position ensures the accuracy of vendor invoices, maintains vendor relationships, and supports the finance team in maintaining timely and accurate financial records.

Essential Duties and Responsibilities:

• Process and verify vendor invoices, purchase orders, and expense reports for accuracy and completeness.
• Code and enter invoices into the accounting system in accordance with company chart of accounts.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and execute weekly or scheduled check runs, ACH payments, and wire transfers.
• Maintain accurate and organized accounts payable records and documentation.
• Assist in month-end and year-end closing processes related to payables.
• Communicate with internal departments to ensure proper authorization and cost allocation.
• Respond promptly to vendor inquiries and maintain positive professional relationships.
• Ensure compliance with applicable tax laws and reporting requirements, including 1099 preparation.
• Support audits by providing required documentation and account reconciliations.

Required Qualifications:

• High school diploma or GED required; associate’s degree in Accounting or Business preferred.
• Minimum of three (3) years of accounts payable or general accounting experience.
• Proficiency with accounting software and Microsoft Excel.
• Strong understanding of standard accounting procedures and internal controls.

Preferred Qualifications:

• Experience in the construction, mechanical, or building automation industries.
• Familiarity with ERP systems and Paylocity or similar HRIS platforms.
• Experience managing multiple entities or high-volume invoice processing.

Knowledge, Skills, and Abilities (KSAs):

• High level of accuracy, attention to detail, and organizational ability.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Sound judgment and confidentiality in handling sensitive financial data.