What are the responsibilities and job description for the Event Coordinator position at NP Strategy?
Company Description
NP Strategy is a team of strategic thinkers and problem solvers dedicated to guiding clients through complex challenges. Whether managing a crisis, shaping narratives, or driving public affairs initiatives, we bring precision and insight to every project. Our focus is on creating lasting impact through thoughtful, tailored strategies and an unwavering commitment to client success.
We are looking for a motivated and detail-oriented Coordinator to join our growing team in the Charlotte, NC office to support the planning and execution of events that elevate client brands and drive media engagement. This junior-level position at NP Strategy is designed to introduce individuals to a diverse range of client teams while fostering the growth and expansion of their skill sets.
Client Support:
● Work closely with NP Strategy client service teams to assist in providing services such as event planning, social media, message development, strategic communications, and public affairs.
● Work closely with NP Strategy project leads to serve clients by:
- Planning and coordinating events including ribbon cuttings, grand openings, press conferences, community events, and more
- Collaborate with client teams to ensure brand consistency and attention to detail across all event elements
- Develop event timelines, run-of-show documents, budgets, and production schedules
- Coordinate venue and vendor outreach to ensure successful execution
- Oversee event registration, attendee communication, and guest experience
- Manage event budgets and track expenses to align with client allocations
- Handle on-site event management alongside client lead, including setup, troubleshooting, and breakdown
- Prepare post-event recaps, including media coverage, attendance metrics, and performance insights
- Maintain relationships with vendors and partners for future events
- Assist with additional client requests and special projects as they arise, ensuring timely and high-quality delivery
Team Support:
● Actively participate in NP Strategy team meetings and activities
● Be flexible and willing to work before and after hours if needed for a client or team project goal
Professional and Business Development:
● Use your professional development budget to invest in yourself and grow your professional skills
● Support NP Strategy business development efforts through proposal development, networking, and research
Qualifications:
● Bachelor’s degree in communications, public relations, marketing, or related field
● Internship or work experience in event planning or coordination, communications, PR, public affairs, or related fields
● Excellent communication and interpersonal skills
● Highly organized with the ability to manage multiple tasks and deadlines simultaneously
● Curious, proactive, and eager to learn in a team-oriented environment
● Ability to work flexible hours, including evenings and weekends as needed
Preferred Skills:
● 1-2 years of experience in event planning or coordination
● Frequent collaboration with internal teams and external partners
● Creative problem-solving and attention to detail
● Ability to remain calm under pressure in fast-paced environments