Senior Web Designer

Under the general supervision of the Director of the Office of Communications and Legislation,this position manages and produces major publications generated by the Department ofEmployee Trust Funds (Department) and leads the production of a variety of graphic artscommunication materials and projects. This position manages the Department Forms andPrinting Program and inventories forms and brochures. In addition, this position reviews andedits various publications for the Department, such as forms, brochures and letters.The position requires accuracy, initiative, and independence as well as expertise in graphicarts design. The work requires extensive knowledge of the most current techniques fordevelopment and production of complex publications, forms and other communicationmaterials affecting all participants in the Wisconsin Retirement System (WRS) as well as localand state public sector employers. In addition, this position requires strong verbal and writtencommunication, organization and editing skills.15. GOALS AND WORKER ACTIVITIES:40% Goal A: Manage the Department’s internal and external publications (forms,applications, informational brochures, manuals, Employer Bulletins, etc.), withthe exception of the Trust Fund News, Trusty News, It’s Your Benefit and theAnnual Report.WorkerActivityA.1 Coordinate departmentally generated publications.A.2 Research and write text for publications and forms as needed; edit publicationsand forms and organize content for correct grammar, conciseness,understandability, style and Department purpose.A.3 Maintain and perform the central review of all requests for new or revisedDepartment manuals, brochures, and forms to simplify, standardize and avoidduplication.A.4 Review, analyze, research, and recommend edits to forms and brochures,ensuring accuracy and consistency in standards, tone, content, style, andlanguage.A.5 Oversee the development and compliance with Department forms, brochuresand publications standards to ensure: consistency in design; ease ofcompletion; most cost-effective methods are used; and electronic distribution isimplemented effectively.A.6 Recommend improvements in manual, brochure and form design, content,format, form flow and reproduction.A.7 Assist with the coordination of a team approach to develop consistent design,format, typestyles, text, style and interdivisional and departmental input into keyPosition #023391Publications Editor 3 - 100%brochures and reports to assure expedient publication and improved readability.A.8 Work with the Department’s various form authors to clearly communicate thebenefit information to members and employers.A.9 Work on other communication projects as assigned, particularly those integralto the responsibility and mission of the Office of Communications andLegislation.20% GOAL B: In coordination with other Publications Editors, maintain responsibility for thedesign and production of Department forms and publications.WorkerActivity B.1 Assist with the maintenance and operation of computerized graphic arts designsoftware to meet the specifications required to compose, design and producesimple or complex publications, forms and graphics arts materials as requested.Prepare prepress electronic files in compliance with the industry’s graphic artsstandards.B.2 Coordinate the production of publications, forms and graphic arts materialsusing computerized software for making these documents and materialsavailable to customers using the Internet and Intranet.B.3 Assist staff in manual, brochure and forms design and uses as needed forstudies they are conducting.B.4 Provide assistance or training to other Department staff members regardingtechniques/skills in operating graphic arts design software as requested.B.5 Program desktop publishing software to meet the specifications required tocompose, design and produce simple or complex forms and publications.Develop electronic prepress files for printing following print industryrequirements.B.6 Automate manual forms utilizing software packages ensuring ease of use,readability and printing capability.B.7 Produce forms and publications using the software for making these documentsavailable to customers using the Internet.20% GOAL C: Manage, direct and improve a forms control and management program for theDepartment’s forms.WorkerActivity C.1 Develop and enforce Department forms standards to ensure: consistency indesign, readability, ease of completion; cost-effective methods; and effectiveelectronic distribution.C.2 Automate manual forms utilizing software packages ensuring ease of use,readability and printing capability.Position #023391Publications Editor 3 - 100%C.3 Adhere to all requirements set by the State Public Records Board for publicforms collection. Maintain logs of form files sent to State Records Center.C.4 Maintain extensive contacts with state forms staff and provide information onnew or revised state forms policies and procedures to Department staff.C.5 Manage the Department forms and printing budget including projecting andreviewing expenditures with Budget Director.C.6 Prepare bimonthly reports on forms management progress and cost savings.Publish forms status on the Intranet of all forms that are currently in revision orproduction for customers review.C.7 Manage the Forms Management and Inventory System, including numbering offorms; reporting on the number of new, revised and obsolete forms; setting upnew, changing existing, or obsoleting forms; entering orders; and budgetreports as required.C.8 Generate forms usage reports as necessary and maintain and utilize the formsautomatic reorder list to assure the timely revision of frequently updated forms.C.9 Train forms backup staff to perform backup responsibilities.C.10 Review the Forms Minimum Reorder Point (MRP) Report weekly from theForms Inventory System. Notify owners/contacts of their forms that havereached the MRP and follow through with any necessary alterations.C.11 Provide assistance to staff regarding immediate forms ordering fulfillment andongoing electronic access as needed.C.12 Maintain form history files and assist customer in locating past printed orelectronic versions and history of requested forms, brochures, manuals,reports, documents and any other information related to work provided throughthe Forms Management Program.C.13 In conjunction with IT, maintain a computerized inventory database, modifyingits data and reports to meet the Department’s needs.15% GOAL D: Manage the Department’s printing program and the procurement of Departmentforms (including Trust Fund News and Annual Report).WorkerActivityD.1 Advise Department staff/customers on possible printing alternatives for costeffectiveness, better design and scheduling of final delivery deadlines.D.2 Evaluate printing instructions, determine the proper printing contract to ensuremost advantageous method is used in terms of time, cost, and/or statuerequirements.D.3 Prepare a printing purchase order indicating full, detailed and accuratePosition #023391Publications Editor 3 - 100%manufacturing specifications for the reproduction of the materials anddocuments being submitting.D.4 Submit final electronic artwork either through vendor’s FTP Web site, attachedas output files to an e-mail or collected and burned properly on to a compactdisk.D.5 Initiate and process printing requests from vendors on state print supplementsaccording to printing contracts and rules. Follow-up on outstanding forms andgraphics orders to ensure that the work is accurate, complete and is receivedon a timely basis.D.6 Act as liaison with printer, determining if proofs are needed and ensuring proofsare approved or corrected as necessary. Review pending orders each week,and talk to printer on any production problems, changes in existing order, copychanges, delivery adjustments, etc.D.7 Prepare and maintain vendor bid specifications and bid documents for thepurchase of non-state contract printing. Establish bid lists by vendor specialtythrough listings furnished by DOA’s VendorNet system and vendors contactingETF to be added to lists.D.8 Solicit bids (by telephone, written, sealed, official sealed) for non-state contractprinting. Prepare bid materials and send to Purchasing Agent to load intoVendorNet. Analyze proposals, prepare bid abstracts, make cost comparisonsand determine successful vendor.D.9 Write letter to all responding bidders (official sealed) of intent to award andnotify them of their rights to appeal bid. As necessary, develop printing contractwith bidder.D.10 Meet with vendors as needed to assess product quality and vendorperformance. Report issues on quality and performance that cannot beresolved with vendor to DOA according to procurement guidelines.D.11 Review printing invoices for completeness, accuracy, and conformance withprocurement authorizations and internal controls.D.12 Act as liaison between budget staff and vendors regarding financial transactiondiscrepancies and resolve problems.D.13 Create, modify and close out purchase orders on WisMart and within the FormsInventory System if necessary.D.14 Provide printing cost estimates and make recommendations to adjust existingcost estimates for Department staff and for fiscal estimates as requested.D.15 Work with Department’s purchasing agent to encumber funds for purchasesand also on print contract administration.Position #023391Publications Editor 3 - 100%5% GOAL E: Development of skills through leadership, training, education and othermiscellaneous functions.WorkerActivityE.1 Perform other duties as assigned by supervisor.E.2 Comply with Department values while performing all work activities.E.3 Attend job-related formal courses and conferences.E.4 Provide support to departmental users on the most effective and efficientmethods of using forms and technology.E.5 Represent the Department as the forms and publications specialist and serve onstatewide committees and councils to improve the Department’s formsmanagement, information systems, printing and distribution of programs.E.6 Serve as agency Americans with Disabilities Act (ADA) forms contact to receiveand coordinate requests for supplying ETF documents in alternative formats toallow persons with disabilities access to our information.E.7 Serve as agency publications contact for the Wisconsin Documents RepositoryProgram as required by Wis. Stats. 35.81-35.84.E.8 Serve on other agency workgroups or committees) that affect or require forms,communications or graphic arts expertise.(Rev. 08/10)RequirementsTop Skills & Years of Experience: • Forms design, composition, requirements and editing techniques. • Forms analysis and research techniques. • Knowledge and experience with graphic arts and forms design computerized software. i.e., Adobe Creative Suite, InDesign and MS Office Suite i.e., Word, Excel and Access. • Knowledge of the printing and graphic arts industries for preparing prepress electronic files, printing techniques and purchasing materials all for the purpose of reproduction. • Knowledge of the preparation and creation of various file formats used within the design of documents submitted for offset and digital printing or publishing as electronic files on Web sites. • Extensive knowledge of oral and written communication skills. • Extensive knowledge of PC capabilities and applications.

Salary : $78 - $85