Human Resources Coordinator

Location: Northfield, VT Category: Staff Posted On: Fri Oct Job Description:

Fulfills the mission of Norwich University by performing tasks related to onboarding and human resources system and payroll data entry and providing general office support.

Essential Functions

• Administers hiring onboarding processes for staff and faculty.
• Coordinates distribution of paperwork to new hires
• Processes new hire paperwork.
• Tracks and follows up with employees to get missing paperwork.
• Registers employees for orientation and benefit meetings.
• Prepares and sends approved offer letters and faculty contracts.
• Initiates and processes background checks for employees.
• Enters data that affects payroll processing
• Coordinates with Finance department on payroll-related matters and compliance issues
• Enters data into employee records accurately and in compliance with all applicable federal, state, local, and University policies.
• Assists with employee changes and offboarding employees.
• Scans & maintains documents in employee records.
• Welcomes and assists walk-in visitors.
• Answers telephone and email communications.
• Maintains office supplies inventory.
• Pays invoices and reconciles purchasing cards.
• Assists in compiling reports as requested.
• Assists and supports events, meetings, and conference/video calls.
• Assists with logistics for guest speakers, room reservations, catering, etc.
• Creates and maintains documentation of departmental processes.

Other Functions

• Maintains confidentiality of sensitive or private information.
• Communicates with employees, students, and others in a respectful and clear manner.
• Serves on University committees, councils, workgroups, or other designated bodies as assigned.
• Achieves, maintains proficiency in, and utilizes computers, telephones, and other job-related equipment, including related systems and software.
• Speaks, reads, and writes in English.
• Communicates by telephone, email, letter, in person, or other means or device.
• Performs other tasks as assigned by supervisor.

Job Requirements:

• High school diploma or equivalent; some college course work preferred
• One year of experience in human resources, payroll, accounting, office administration, or closely related field. Higher education or non-profit setting preferred.
• Prior experience in payroll processing and/or accounts payable preferred
• Strong mathematical skills and attention to detail for financial accuracy
• Ability to handle confidential financial information with discretion
• Must be able to manage multiple priorities and meet deadlines.
• Strong organizational and attention to detail skills.
• Proficiency in MS Office (Word, Excel, SharePoint, Teams, and Outlook) experience with Banner preferred
• Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds; travel outdoors to various parts of the campus
• Work some evening or weekend hours infrequently

Environmental Conditions

• Indoor work at a computer workstation.
• Low level of exposure to noise, dust, fumes, vibrations, and temperature changes.

Additional Information:

Norwich University is an Equal Opportunity Employer and is committed to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff. Reasonable accommodations will be made for the known disability of an otherwise qualified applicant. Please contact the Office of Human Resources at for assistance.

All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas such as H1B, STEM, or F1, now or in the future. A post offer, pre-employment background check will be required of the successful candidate.

Salary : $40,000 - $60,000