Secretary to the Principal- Norwalk Middle School

NORWALK COMMUNITY SCHOOL DISTRICT
 

Job Title: Principal Secretary – Norwalk Middle School

Reports To: Building Principal

Position Purpose: To support the efficient and effective operation of the Norwalk Middle School office by creating a positive environment for students, parents, and staff, and to manage the office in a manner that maximizes the educational program.
 

Essential Performance Responsibilities

• Serves as direct administrative assistant to the principal, performing regular clerical duties and other assigned tasks to ensure the smooth and efficient operations of the office.
• Assists the principal by performing clerical tasks and preparing student/parent communications.
• Assists with parent open house events and parent teacher conferences (duties will involve some evening hours).
• Sets up conference schedules, sends parent communications, makes parent phone calls, and all other duties required for conferences.
• Helps to ensure the safety of the building and students by monitoring front exit and security equipment.
• Serves as primary building receptionist receiving visitors and members from the public, receiving phone calls and distributing messages.
• Receives/forwards student enrollment records.
• Responsible for maintaining all student files and and assisting the Attendance Secretary with recording data on the district student information system including student attendance, absences, student academic records, tracking student tardies, and inputting other student information as necessary.
• Responsible for assisting the Attendance Secretary in communicating with parents and teachers regarding student absences.
• Communicates necessary information to substitute employees and ensuring all classes are covered by a qualified substitute teacher.
• Performs student nursing duties as required – including medication administration
• Processes all incoming mail.
• Assists the principal in preparing student handbooks and other documents.
• Assists the principal in preparing staff and public communications for school announcements, newsletters, or other communications.
• Posts notices as directed to school website.
• Communicates information to other school buildings and District Office as needed.
• Processes purchase orders for all purchases for the building as needed. Monitor account balance and notify principal of any deficiencies.
• Receives incoming orders, verifying receipt of items and distributing supplies as needed.
• Assists in maintaining building equipment inventories as needed.
• Cross-training duties with other secretarial staff and nursing staff.

Note: The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills, and Abilities

• Ability to use computer network system and software applications as needed.
• Ability to organize and coordinate work.
• Ability to meet deadlines and work in a fast-paced environment.
• Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day.
• Ability to communicate effectively with students, parents and coworkers.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Embraces flexibility in work assignments, adjusting daily work schedule as needed.
• Detail oriented with strong attention to neat and orderly record-keeping.

Qualifications Profile

• Community college or business education in administrative assistant services and general office procedures preferred.
• Minimum of 2-5 years' experience as administrative assistant in a fast-paced office, preferably a public school.
• Proficient in Google Suite and able to learn to use customized software.
• Advanced clerical and general business office skills.
• Strong organization skills necessary to maintain an efficient and effective records system.

Physical Requirements

• Requires lifting, carrying, pushing up to 10-40 pounds on occasion.
• Requires some stooping and kneeling.
• Must be able to sit upright in a desk task chair for 7 to 8 hours per day.
• Must be able to perform data entry at a computer workstation for 7 to 8 hours per day.

Working Conditions

The employee works in a business office atmosphere with a moderately low noise level. By District Board Policy, the district facilities and grounds are to be drug, alcohol, and tobacco free zones.

Terms of Employment

At-will, hourly confidential employee.

11-month position (220 days per year, 8 hours per day)

Employment per Board Policies and Administrative Rules & Regulations

Evaluation

Performance of this job will be evaluated annually, or in accordance with provisions of the Board's policy on evaluation of staff.

FLSA Status

Non-Exempt.

The Norwalk Community School District is an EEO/AA employer.