Counseling Secretary (full-time) - Urbandale Middle School

JOB TITLE - Counseling Secretary

CLASSIFICATION - Classified

FLSA STATUS - Non-Exempt

IMMEDIATE SUPERVISOR - Building Principal

RECEIVES GUIDANCE FROM - Building administrators, district leadership

Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

QUALIFICATIONS -
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

Skills, Knowledge, and Abilities

• Ability to operate a variety of standard office equipment including computer, printer, copy machine, scanner, fax machine, telephone, etc.
• Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
• Ability to create, format, and edit written communication that is clear and professional.
• Ability to work independently, efficiently, and meet deadlines.
• Ability to be well organized and customer service oriented.
• Ability to accurately use and maintain databases.
• Ability to fluently use software such as Microsoft Office, Excel, Powerschool and Google apps.

Education

• At least one year of specialized training beyond high school.

Experience

• Two to three years of secretarial, administrative or office management experience involving computer entry and records management experience.

Equipment

• Office equipment such as two-way radios, cell phone, tablets, laptops, multi-line phone system, fax machines, copiers, computers, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES -

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Serve as counselor's receptionist; greets staff, at times parents, substitutes and student.
• Must be able to multitask in a busy environment.
• Assist counseling staff as needed during peak load.
• Maintain annual calendar for counseling office.
• Maintain accurate student records.
• Create signs, brochures, flyers, and slides for TV to advertise counseling information.
• Assist with set-up for ACT administration for National Test Dates.
• Order and maintain adequate supplies, instructional materials, office materials and items for the counseling office.
• File current student information in cumulative files.
• Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
• Maintain a reliable attendance record.
• Maintain confidentiality.
• Other duties as assigned.

SUPERVISION OF OTHERS -

• None

PHYSICAL REQUIREMENTS -

• Repetitious bending, lifting, and hand movement.
• Ability to work while standing, moving and/or walking.
• Drug, tobacco, and alcohol-free while working.
• Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
• Ability to operate a motor vehicle used to travel between sites.

WORKING CONDITIONS -

• Majority of work is performed in an office or school setting.
• Occasional meetings outside the school day.
• Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.

TERMS OF EMPLOYMENT -

• At-Will Employee
• Letter of Assignment
• Per Board Policies and administrative guidelines
• Performance evaluated annually