Artist Coordinator

About the Norton Museum of Art:

Founded in 1941 by Ralph Hubbard Norton and his wife Elizabeth Calhoun Norton, the Norton Museum of Art is Florida’s largest art museum, renowned for its distinguished collection. The Norton Museum of Art welcomes visitors to experience the transformative power of art through intimate and creative encounters with wideranging collections and programs of the highest quality. With holdings spanning Contemporary, Early European, Modern, and Asian Art, as well as Photography, the Norton serves as a cherished institution within its community.

Our Commitments:

To uphold our mission and ensure the Norton’s relevance to our community, we are dedicated to the following principles:

• Art: We celebrate and share excellence in the arts in all its forms.
• Audience: We cultivate meaningful dialogues and relationships with a diverse and inclusive audience.
• Ambassadors: Our employees, Trustees, volunteers, and partners are the vital links connecting Art and Audience.
• Foundations: We are committed to preserving the Norton’s fiscal and physical legacy for future generations.

 Job Summary: 

This position provides essential administrative and operational assistance to the Museum’s Artist in Residence (AiR) program. Reporting to the Chief Curatorial Officer (CCO), the Artist Coordinator supports the management of the residency program which welcomes approximately four artists per year. In this role, the Artist Coordinator will serve as the day to day liaison between resident artists and the institution, ensuring they are appropriately welcomed, oriented, and supported throughout their residency. They will be responsible for the comprehensive administration of the AiR program, including facilitating artist selection, organizing residency schedules, coordinating workshops, programs, and tours, and ensuring a seamless experience for residents and the Museum alike. In addition to contributing to the AiR program, this position will work closely with the CCO and Curators to host visiting artists involved in the Museum’s speaker program during their short term stays on the Norton campus. 

Primary Duties and Responsibilities: 

• Assisting the CCO and Curators in identifying prospective artists and facilitating the Museum’s formal invitation process.
• Coordinating all AiR contracts, financial documentation, and administrative materials required for artist onboarding.
• Overseeing artist orientation upon arrival, including coordinating travel arrangements and ensuring a smooth transition into the residency. This also includes coordinating hospitality logistics such as producing and maintaining welcome materials, itineraries, local resources, and museum access; as well as ensuring compliance with Museum policies, including safety protocols
• Ensuring residency housing and studio spaces are prepared, clean, and fully stocked; collaborating with the Facilities team to communicate all necessary preparation details
• Reserving and managing the home residency on the Museum’s internal calendar
• Serving as the primary point of contact for resident artists throughout their stay and routing information, feedback, and requests from artists in residence to the appropriate departments in a timely and accurate manner
• Maintaining residency schedules, including studio visits, internal meetings, and public engagements.
• Tracking program budgets related to travel, supplies, events, and hospitality.
• Assisting with documentation of artist projects and programs for archival and reporting purposes.
• Collaborating with Communications and Creative Services to maintain an accurate AiR webpage and support announcements or social media needs related to the program.
• Coordinating with the Learning and Community Engagement (LCE) team on artist led workshops, programs, tours, and other public facing activities; as well as providing occasional on site support during those events.
• Working with the Development team to provide updates and reporting on the AiR program for key donors.
• Supporting program evaluation by gathering artist feedback and contributing to continuous improvement.
• Maintaining accurate records of past and current residents, including contracts, schedules, and program outcomes.
• As needed, host visiting artists outside of the AiR that are involved in the Museum’s speaker program during their short term stays on the Norton campus. This would include coordinating hospitality logistics such as producing and maintaining welcome materials, itineraries, local resources, and museum access.

Requirements and Qualifications:

• Bachelor’s degree in art history, studio art, or a closely related discipline is preferred
• 1 to 2 years of nonprofit or art museum experience; fellowship and internship experience considered
• Excellent proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, and OneDrive), Box.com, Adobe, Zoom, and Monday.com
• Excellent written and verbal communication skills, with the ability to manage multiple information streams and work effectively with artists, arts professionals, and the public
• Capacity to reprioritize in response to unexpected artist or staff needs
• Proven ability to work independently and collaboratively while coordinating multiple projects and deadlines
• Experience supporting public facing events preferred

Hours and Compensation: 

• Monday through Friday: 9am to 5pm
• Full Time, Non Exempt
• Compensation: Commensurate with experience

Location Requirements:

At the time of employment, employees are expected to be located within reasonable commuting distance of the museum. Commuting Distance means they are located in South Florida, and able to commute to and from the Museum in a single day. 

• Museum Location: 1450 South Dixie Hwy, West Palm Beach, FL 33413

Benefits Offerings:

The museum provides competitive compensation and generous benefits and perks for all eligible employees. Note: Benefits may differ based on employment status. 

• Medical, Dental, Vision, Worksite plans & Additional Life Insurance
• Basic Life Insurance and AD&D, employer paid
• Short term Disability Insurance, employer paid
• Flexible Spending Accounts and Health Savings Accounts
• 401(k) retirement plan and 2% employer match 
• Considerable paid time off, plus 4 additional discretionary days, and 9 recognized holidays 
• Flex Work options; hybrid & flexible schedule after an employee’s 90day probationary period. NOTE: FlexWork is not suitable for all positions. 
• 20% discount for staff in the Museum store
• 10% discount at The Restaurant
• Membership to the ROAM Museum network 

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. 

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.