Admissions Coordinator

Company Description

In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida's public system of 28 state and community colleges, NWFSC offers bachelor's degree programs, associate degrees, and certificates.

Salary: $37,063

Job Description:

The Admissions Coordinator is directly accountable to the Registrar/Director of Academic Records and Enrollment for the following duties and responsibilities.

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

Process all NWFSC General College Admissions applications (ensure application data meets the College's data integrity standards, determine student status, verify program eligibility, and communicate admission status to students)

Process appeal forms pertaining to the College's published enrollment policies

Process audit request forms

Verify the accreditation of educational institutions and/or agencies in which students are seeking to transfer credit

Process incoming post-secondary transcripts to include the independent evaluation, determination, and articulation of NWFSC course equivalencies as part of the enrollment process

Maintain transfer course equivalency matrix within the College's SIS

Process students' Residency Declaration and supporting documentation to verify a student's residency status pursuant to the College's Residency for Tuition Purposes policy and State of Florida statute(s)

Determine a student's eligibility for a tuition waiver pursuant to State of Florida statute(s)

Scan all documentation related to the enrollment process into the College's document imaging system

Maintain FERPA compliance

Serve on College Work Groups and Strategic Task Forces as assigned

Assist faculty, staff, and students in understanding policies and/or solving issues related to the enrollment process

Represent both the College and the Office of Academic Records and Enrollment, on occasion, at both on- and off-campus meetings, information sessions and/or events

Complete cross-training with Records Coordinators as needed

Complete mandatory annual compliance training.

Perform other duties as assigned.

Benefits

Health insurance for employee and dependent coverage available.

College-paid basic life insurance for employee with additional coverage for employee and/or dependents at

employee's expense

College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)

Optional dental and vision insurance at employee's expense

Paid leave accrual (sick and vacation/annual leave)

Paid time off for designated holidays, winter break, and spring break

36-hour, 4-day workweek (Monday - Thursday) available to many departments

Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

Bachelor's degree or higher from a regionally accredited institution with one (1) to three (3) years of relevant work experience (higher education experience preferred; specific experience within an Admissions Office preferred)

Experience creating and maintaining records within a large database system (Ellucian Banner SIS preferred)

Proficiency in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) required

Proficiency in the use of cloud-based applications (Microsoft SharePoint, Teams, OneDrive, Zoom) required

Ability to perform complex data entry functions both swiftly and accurately

Ability to successfully engage with the public, students, faculty, and staff in a positive and professional manner within a fast-paced and high-volume work environment

Physical Demands

The physical demands of this position are those of working in an air-conditioned office environment. Must be able to walk across campus as needed. May be required to lift up to 25 lbs. May be exposed to seasonal environmental conditions of heat, cold and/or rain

Additional Information:

Classification: Professional I

Grant Funded: N

Location: Niceville

FLSA Status: Non-Exempt

Application Deadline: Open until filled. Review of applications will begin immediately.

Application Instructions:

All sections of the application must be completed.

Please provide a complete application package that includes all of the following:

NWFSC Application.

Resume.

A cover letter explaining why you consider yourself qualified for this position.

Copies of unofficial transcripts.

*After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size.

If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.