Receptionist/Administrative Assistant

Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a passion for creating a welcoming environment while efficiently managing office tasks. This paid position offers an exciting opportunity to develop your skills in quickbooks, customer support, and administrative functions within a collaborative and fast-paced setting.

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries promptly and courteously
• Maintain organized filing systems, both physical and digital, including document proofreading and data entry
• Support office management (make copies, get receipts, file etc..)
• QuickBooks for various administrative functions
• Assist with bookkeeping tasks including invoicing, billing, and basic financial record keeping
• Perform general clerical duties such as photocopying, faxing, mailing, and inventory management
• Provide administrative support to team members or executives as needed, including personal assistant responsibilities
• Manage accounts receivable by tracking outstanding balances, processing incoming payments promptly, and maintaining accurate payment records.

Requirements

• Proven experience in office administration or clerical roles with at least some office experience preferred
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Exceptional customer service skills coupled with professional phone etiquette in handling inquiries via multi-line phone systems
• Bilingual abilities are a plus to assist diverse client needs effectively
• Technical proficiency in office management software such as QuickBooks or similar bookkeeping tools is desirable ( but can be taught)
• Ability to multitask seamlessly while maintaining accuracy in proofreading and filing tasks
• Personal assistant experience or familiarity with calendar management enhances suitability for this role

Join us to be the friendly face of our small family owned business while supporting our daily operations! We value energetic individuals who thrive on organization, communication, and delivering outstanding service. This paid position offers an excellent platform to grow your administrative and bookkeeping abilities.

Pay: $20.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $28