Academic Program Coordinator, Intermediate

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**Academic Program Coordinator, Intermediate**

Northern Arizona University

****Special Information****

• This position is an on-site position which requires the incumbent to
  
  

complete their work primarily at an NAU site, campus, or facility

with or without accommodation. Opportunities for remote work are

rare.

• This position is subject to the availability of funding.
• Driving a vehicle on behalf of the university is anticipated to be a
  
  

regular part of this position. Arizona Administrative Code Fleet

Safety Policy requires all employees who drive on university

business become authorized by submitting Driver\'s license

information for driving record monitoring, and completion of

training appropriate to the level of driving performed. The law

applies to all faculty, staff, and students who drive personal or

university-owned motorized vehicles for any business purpose. More

information on the NAU Authorized Driver Policy can be found on the

NAU website.

****About the Department/College****

At Northern Arizona University, we prepare leaders in education to make

a difference for the lives of those with whom they work. NAU has long

been recognized as a leader in education, in Arizona and beyond. We

offer undergraduate, graduate, and doctoral programs that offer

innovative teaching strategies that allow students to work closely with

our accomplished education faculty.

**About the Position**

Assists in the creation, maintenance, and coordination of the Preparing

Indigenous Teachers for Arizona Schools (PITAS). Works as a

collaborative team member with the PITAS Anchor Faculty member and

Project Director, as well as multiple university, school, and tribal

partners. Uses specialized functional knowledge to analyze and respond

to administrative matters to ensure that the program\'s needs are being

met and that University procedures and policies are being followed. The

Program Coordinator will lead and/or collaborate on programmatic efforts

including student recruitment, event planning, student and faculty

support, purchasing, budget maintenance, communication with internal and

external partners, data keeping and reporting, and other day to day

efforts that support the PITAS program.

**Responsibilities Include**

40% - Administrative Support

• Coordinates and performs a range of staff and operational support
  
  

activities for the program.

• Serves as a liaison with tribal nations, Native-serving schools, and
  
  

university departments in the resolution of day-to-day

administrative and operational problems.

• Manages scheduling, resources, and operation for the PITAS program,
  
  

including helping to schedule classes, meetings, events, interviews,

appointments, and other similar activities for supervisors.

• Sorts, screens, reviews, and distributes incoming and outgoing mail;
  
  

composes, prepares, or ensures timely responses to a variety of

routine written inquiries.

• Coordinates all aspects of travel as needed, which may include
  
  

making hotel, flight, and rental car reservations, and submitting

documentation for university business trips, processing

reimbursement requests for travel and maintaining records.

• Establishes, maintains, and updates files, databases, records,
  
  

and/or other documents.

• Liaison with the NAU Service Teams on programmatic requests.
  
  

Prepares meeting agendas, logistics, communications, materials, and

minutes.

20% - Administrative

• Assists in the development of program content; monitors program
  
  

metrics and performance; maintains operation of the program.

• Acts as a liaison for program to potential or current students,
  
  

staff, aculty, or external stakeholders or constituents.

• Ensures program compliance with all applicable university, state,
  
  

federal, or other laws, rules, regulations, and guidelines.

• Delivers presentations to communicate information about the program.
• Trains and advises others on program guidelines and details.
• Acts as main point of contact for program participants and other
  
  

program stakeholders or constituents, including telephone and email

communications; answers questions regarding the program.

• Distributes, collects, and processes forms and documents related to
  
  

the program. Researches, summarizes, and analyzes information

regarding program participation; calculates statistics and compiles

data to prepare special and/or recurring reports.

20% - Reporting & Financial

Contributes to the creation of the program budget and monitors budget

for program expenditures; advises department leadership on discrepancies

with expenditures.

Tracks budget expenses according to Grant and Contract Requirements

Prepares financial reports when requested.

Ensures all contracts and processes for payments are established.

Manages contracts and works with the PI and Service Teams staff to

coordinate financial activities.

Maintains accurate expense allocations to the appropriate Speedchart

budget and grant numb