Academic Program Coordinator, Intermediate

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7193873


r

r**Academic Program Coordinator, Intermediate**

r

rNorthern Arizona University

r

r****Special Information****

• This position is a hybrid position (8 hours a week after
  
  

probationary period) which allows the incumbent to complete their

work at both an NAU site, campus, or facility and at a

non-centralized site with or without accommodation.

****About the Department/College****

The Department of English values NAU\'s Elevating Excellence priorities

including academic excellence, student success, commitment to Indigenous

Peoples, impactful scholarship, mission-driven and diverse faculty and

staff, community engagement, and sustainable stewardship of resources.

The department is home to more than 600 undergraduate and graduate

students in programs including an English minor, multiple English

undergraduate certificates; a BA in English with several emphases; a

BSED in Secondary English Education; a Masters of Fine Arts in Creative

Writing; Masters degrees in Applied Linguistics and TESOL; Literature;

Rhetoric, Writing, and Digital Media Studies; and a doctoral program in

Applied Linguistics.

**About the Position**

Northern Arizona University\'s Department of English in the College of

Arts and Letters is seeking a detail-oriented and collaborative

individual to support departmental operations and strategic goals as an

Academic Program Coordinator, Intermediate.

Starting October 27, 2025, this position will play a key role in office

management, course scheduling, event coordination, and student support.

Responsibilities Include Overseeing Front Office Functions, Liaising

with HR and Financial Services, assisting with faculty travel and

meetings, managing course schedules and faculty assignments, supporting

faculty searches, and coordinating departmental events and scholarships.

The role also involves supervising student workers and ensuring smooth

day-to-day operations that align with university policies and practices.

**Responsibilities Include**

50% - Office Management

• Review and route student and faculty forms for the department.
• Work as liaison for the department in interactions with the NAU HR
  
  

and Financial Service Teams.

• Assist with departmental travel pre-approval paperwork for faculty
  
  

and graduate students.

• Participate in the preparation of department meetings, including
  
  

recording minutes.

• Issue keys/grant Lenel access and assign/prepare office space for
  
  

faculty and graduate assistants and TAs.

• Submit office supply orders and use department purchasing card for
  
  

approved expenditures.

• Hire, train and supervise student workers for front office coverage
  
  

in the department.

25% - Course Scheduling

• Input/maintain course schedule, assign faculty, set course reserves.
• Work with department leadership and Registrar on schedule of
  
  

classes, liaison with CAL advisors, Composition program and PIE

coordinator.

• Support/coordinate faculty searches, which includes processing
  
  

applications, securing classrooms for presentations and planning

itineraries.

10% - Events/Building Management

• Assist with all aspects of special event planning such as
  
  

receptions, scholarship dinners, guest lecturers, film series, and

department retreats.

• This can include event invitation/promotion, organizing Itineraries
  
  

for visiting speakers/lecturers, securing venues and placing food

orders.

• Assist department leadership with scheduling, managing meetings and
  
  

events.

10% - Student Recruitment/Support

• Coordinate and manage the department scholarship program.
• Provide student services support.
• Manage enrollment issues such as overrides, out- f-career,
  
  

independent studies, internships, thesis hours, etc.

5% - Other

• Other duties as assigned.
  
  

**Minimum Qualifications**

• Bachelor\'s degree in relevant field.
• 2 years of relevant experience.
• \*A combination of related education, experience, and training may be
  
  

used as an equivalent to the above Minimum Qualifications.*

**Preferred Qualifications**

• Administrative support experience in an educational/academic
  
  

environment.

• Experience in Coursedog, WordPress, Excel, Word, PowerPoint, Teams,
  
  

PeopleSoft - LOUIE and Financials, eBusiness, and NAU Foundation

software.

• Excellent communication skills.
• Organizational skills and attention to detail.
  
  

**Knowledge, Skills, & Abilities**

Knowledge

• Knowledge of rules, regulations, guidelines, and procedures related
  
  

to program area.

• Knowledge of budgeting and account reconciliation principles.
• Knowledge of organizational practices and principles.
  
  

Skills

• Program coordination and execution.
• Coordination of activities, evaluating data, and establishing
  
  

priorities.

• Microsoft Office Suite (Word, Excel, PowerPoint).
  
  

Abilities

Works independently