Class Scheduling Coordinator, Intermediate

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7193882


r

r**Class Scheduling Coordinator, Intermediate**

r

rNorthern Arizona University

r

r****Special Information****

• This position is an on-site position which requires the incumbent to
  
  

complete their work primarily at an NAU site, campus, or facility

with or without accommodation. Opportunities for remote work are

rare.

****About the Department/College****

The Office of the Registrar at Northern Arizona University plays a vital

role in supporting student success and academic integrity. We manage and

maintain student records, oversee course registration and scheduling,

support curriculum and catalog development, and ensure compliance with

university policies and federal regulations. Our team collaborates

closely with students, faculty, and staff to provide accurate, timely,

and student-centered services that uphold the academic mission of NAU.

**About the Position**

This is an in-person position on the Flagstaff Mountain Campus. This

position is dedicated to the smooth and accurate operation of

centralized academic scheduling within the Office of the Registrar. The

person in this role works with academic units to plan and build class

schedules and is not student-facing. This position plays a key role in

monitoring and managing class data and data integrity through the

Class-Scheduling-System (Coursedog) and Peoplesoft (SIS). This employee

will interact regularly with university faculty, staff, and

administrators across NAU to clarify needs and resolve concerns related

to all facets of academic scheduling.

Only complete applications will be considered and must include the

online application, a current resume, and a cover letter outlining your

interest in this position and how past experiences match the job

Requirements. Also Required Are Three Professional References With

current contact information; references will not be contacted without

permission.

**Responsibilities Include**

40% - Coordination of Class and Room Scheduling

• Enforces policies and processes related to class scheduling.
• Coordinates and consults with assigned academic departments to build
  
  

classes or change class setups in the CLASS-SCHEDULING-SYSTEM, while

conforming to policy.

• Works with departments to clarify crucial data and update curriculum
  
  

changes accurately.

• Communicates clearly and freely with team-mates, throughout the
  
  

week. Consults with senior coordinators and supervising Associate

Registrar on how to handle unusual cases.

• Communicates clearly and diplomatically with unit schedulers via
  
  

e-mail and phone-and uses screenshots, templates, and issue-specific

language to provide instructions and/or explain requirements.

• Monitors and assists academic units when planning and building
  
  

schedules for each term.

• Train individual schedulers (or small groups) in the essential
  
  

concepts and practices of scheduling and the use of scheduling

software tools data resources.

• Assists with other duties related to academic scheduling as
  
  

assigned.

30% - Enrollment Functions

• Will assist in the add/drop processes student requests, department
  
  

requests, petitions, and admin drop.

10% - Data Extraction, Reporting and Data Integrity

• Extracts and analyzes data from several software platforms and
  
  

performs functions including compiling reports, accessing data on

rooms and room usage, class placement in rooms, audit, and data

integrity queries.

• Ensures data integrity and conformity to curricular rules and
  
  

maintains and updates system definitions.

• Uses class scheduling platform (Coursedog) to review departmental
  
  

requests, delve into class details, and run reports.

• Compares the class scheduling platform information to parallel
  
  

information in PeopleSoft, course catalog, and room-assignment

software (currently EMS).

• Uses the class scheduling platform to review/grant/deny schedule
  
  

change and exception requests, based on research, policy, and

established procedures.

• Monitors and maintains centralized scheduling class schedule-build
  
  

process. Takes appropriate action when necessary to correct records

within systems and ensure information in PeopleSoft matches

information in the class scheduling system.

10% - Functional System Administration

• After in-house training, serves as back-up functional system
  
  

administrator for the class scheduling system (Coursedog)

• Participates in methodical end-user testing including update and fix
  
  

maintenance cycles for PeopleSoft and the class scheduling platform.

• Provides technical assistance for the PeopleSoft Schedule of Classes
  
  

area and the class scheduling system (Coursedog), as needed.

5% - Webpage Maintenance

• Will assist Sr. Coordinator with webpage maintenance and updates.
  
  

5% - Other

• Other duties as assigned.
  
  

**Minimum Qualifications**

• Associate or Bachelor\'s degree.
• 2 years of relevant experience.
  
  

*\*A combination of related edu*