What are the responsibilities and job description for the N99988 Academic Support Specialist, Office of Registrar, Tahlequah position at Northeastern State University?
N99988 Academic Support Specialist
Academic Affairs - Office of the Registrar - Tahlequah Campus
Job Summary
This position assists in the maintenance functions of the registrar’s office concerning course schedules, registration, and administrative support.
MAJOR DUTIES
Verifies accuracy of semester class schedules, working with the departments to make necessary adjustments
Prepares and distributes semester schedule reports
Prepare schedule landing pages each semester for website
Maintains office supply inventory; reorders as needed
Processes purchase orders; processes purchase card statements
Assists in the development and management of assigned budgets
Updates student attributes in Banner as directed
Prepares and distributes President’s and Dean’s Honor Rolls
Scans and indexes student files maintained by the registrar’s office
Makes travel arrangements for registrar office staff
Enters undergraduate graduation applications into Banner
Processes enrollment verifications
Assists the Associate Registrar-Programs/Degrees with the degree audit system
Evaluates and processes exceptions for student degree programs
Assists as needed during all commencement ceremonies
Performs other related duties as assigned.
Knowledge Required By The Position
Knowledge of university semester calendar and policies.
Knowledge of course schedule processes and policies.
Knowledge of university purchasing and policies.
Knowledge of university travel policies.
Knowledge of graduation requirements and degree auditing processes
Knowledge of modern office practices and procedures.
Skill in the operation of computers and job related software programs.
Skill in decision making and problem solving.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The Registrar assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work in this position consists of varied duties in support of the department’s records management functions. Strict regulations contribute to the complexity of the position.
The purpose of this position is to assist in the maintenance functions of the registrar’s office concerning course schedules, registration, and administrative support.
CONTACTS
Contacts are typically with co-workers, other college personnel, students, faculty, vendors, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or while intermittently sitting, standing, or stooping.The employee occasionally lifts light objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position may have indirect supervision over student workers.
Minimum Qualifications
Knowledge and level of competency commonly associated with completion of an associate degree in a course of study related to the occupational field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to three years.
Experience with Microsoft Word, Excel, and Google Drive.
This position requires a minimum of 1-3 years’ experience
Possession of or ability to readily obtain a valid driver’s license issue by the State of Oklahoma for the type of vehicle or equipment operated.
Preferred Qualifications
Familiarity with Banner student modules.
Familiarity with NSU purchasing and travel policies/procedures.
Annual salary $31,116.00 with excellent benefits, including generous leave time.
Anticipated hire date: 05/25/2026
Applications will be accepted until: 04/29/2026.
NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
Applicants must be currently authorized to work in the United States on a full-time basis.
Academic Affairs - Office of the Registrar - Tahlequah Campus
Job Summary
This position assists in the maintenance functions of the registrar’s office concerning course schedules, registration, and administrative support.
MAJOR DUTIES
Verifies accuracy of semester class schedules, working with the departments to make necessary adjustments
Prepares and distributes semester schedule reports
Prepare schedule landing pages each semester for website
Maintains office supply inventory; reorders as needed
Processes purchase orders; processes purchase card statements
Assists in the development and management of assigned budgets
Updates student attributes in Banner as directed
Prepares and distributes President’s and Dean’s Honor Rolls
Scans and indexes student files maintained by the registrar’s office
Makes travel arrangements for registrar office staff
Enters undergraduate graduation applications into Banner
Processes enrollment verifications
Assists the Associate Registrar-Programs/Degrees with the degree audit system
Evaluates and processes exceptions for student degree programs
Assists as needed during all commencement ceremonies
Performs other related duties as assigned.
Knowledge Required By The Position
Knowledge of university semester calendar and policies.
Knowledge of course schedule processes and policies.
Knowledge of university purchasing and policies.
Knowledge of university travel policies.
Knowledge of graduation requirements and degree auditing processes
Knowledge of modern office practices and procedures.
Skill in the operation of computers and job related software programs.
Skill in decision making and problem solving.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The Registrar assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work in this position consists of varied duties in support of the department’s records management functions. Strict regulations contribute to the complexity of the position.
The purpose of this position is to assist in the maintenance functions of the registrar’s office concerning course schedules, registration, and administrative support.
CONTACTS
Contacts are typically with co-workers, other college personnel, students, faculty, vendors, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or while intermittently sitting, standing, or stooping.The employee occasionally lifts light objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position may have indirect supervision over student workers.
Minimum Qualifications
Knowledge and level of competency commonly associated with completion of an associate degree in a course of study related to the occupational field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to three years.
Experience with Microsoft Word, Excel, and Google Drive.
This position requires a minimum of 1-3 years’ experience
Possession of or ability to readily obtain a valid driver’s license issue by the State of Oklahoma for the type of vehicle or equipment operated.
Preferred Qualifications
Familiarity with Banner student modules.
Familiarity with NSU purchasing and travel policies/procedures.
Annual salary $31,116.00 with excellent benefits, including generous leave time.
Anticipated hire date: 05/25/2026
Applications will be accepted until: 04/29/2026.
NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
Applicants must be currently authorized to work in the United States on a full-time basis.
Salary : $31,116