What are the responsibilities and job description for the N99505 Advancement Services Coordinator, Tahlequah position at Northeastern State University?
Job Summary
This position is responsible for the administration of the department database and website.
MAJOR DUTIES
Processes all gifts received by the NSU Foundation; posts information to database; processes receipts and acknowledgements; runs corresponding reports.
Assists in coordinating solicitation campaigns and annual tax letters as needed.
Develops and implements social media communication plans.
Administers the CRM Advance database, including input of biographical, membership, giving, and other related data; trains co-workers on proper procedures and policies; provides financial, statistical, analytical, and contact reports to internal and external constituents.
Serves as departmental liaison to the University Banner Operations Committee and Information Technology Services; places work orders for departmental technology issues and tracks progress.
Assists with coordinating all external communication to constituents for the department (emails, mailing lists, etc.).
Provides support for University-wide fundraising campaign and other fundraising efforts within the University, including reporting and data analysis.
Assists in administration of departmental website including overseeing security, PCI compliance, form maintenance, web design, reports, and scoreboards.
Performs related duties as assigned.
Knowledge Required By The Position
Knowledge of database administration principles.
Knowledge of charitable tax deductibility principles.
Skill in the operation of computers and job related software programs.
Skill in decision making and problem solving.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The Development Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.
GUIDELINES
Guidelines include NSU Foundation policies and procedures, Internal Revenue Service regulations, and university and departmental data standards policies. These guidelines require judgment, selection and interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of varied information management. The variety of tasks to be coordinated contributes to the complexity of the position.
The purpose of this position is to manage department databases. Success in this position contributes to the efficiency and effectiveness of department operations.
CONTACTS
Contacts are typically with co-workers, other university personnel, faculty, staff, students, alumni, and members of the general public.Contacts are typically to give or exchange information, to resolve problems, or to provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light and heavy objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
Minimum Qualifications
Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Possession of or ability to readily obtain a valid driver’s license issued by the State of Oklahoma for the type of vehicle or equipment operated.
Must be capable of maintaining regular attendance.
Preferred Qualifications
Knowledge of and experience with Microsoft Dynamics 365
Experience using analytics to make data-driven decisions.
Basic understanding of SQL, HTML, or other coding languages.
Annual salary $34,356.00 with excellent benefits, including generous leave time.
Anticipated hire date: 01/19/2026
Applications will be accepted until: 12/17/2025
NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
Applicants must be currently authorized to work in the United States on a full-time basis.
This position is responsible for the administration of the department database and website.
MAJOR DUTIES
Processes all gifts received by the NSU Foundation; posts information to database; processes receipts and acknowledgements; runs corresponding reports.
Assists in coordinating solicitation campaigns and annual tax letters as needed.
Develops and implements social media communication plans.
Administers the CRM Advance database, including input of biographical, membership, giving, and other related data; trains co-workers on proper procedures and policies; provides financial, statistical, analytical, and contact reports to internal and external constituents.
Serves as departmental liaison to the University Banner Operations Committee and Information Technology Services; places work orders for departmental technology issues and tracks progress.
Assists with coordinating all external communication to constituents for the department (emails, mailing lists, etc.).
Provides support for University-wide fundraising campaign and other fundraising efforts within the University, including reporting and data analysis.
Assists in administration of departmental website including overseeing security, PCI compliance, form maintenance, web design, reports, and scoreboards.
Performs related duties as assigned.
Knowledge Required By The Position
Knowledge of database administration principles.
Knowledge of charitable tax deductibility principles.
Skill in the operation of computers and job related software programs.
Skill in decision making and problem solving.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The Development Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.
GUIDELINES
Guidelines include NSU Foundation policies and procedures, Internal Revenue Service regulations, and university and departmental data standards policies. These guidelines require judgment, selection and interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of varied information management. The variety of tasks to be coordinated contributes to the complexity of the position.
The purpose of this position is to manage department databases. Success in this position contributes to the efficiency and effectiveness of department operations.
CONTACTS
Contacts are typically with co-workers, other university personnel, faculty, staff, students, alumni, and members of the general public.Contacts are typically to give or exchange information, to resolve problems, or to provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light and heavy objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
Minimum Qualifications
Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Possession of or ability to readily obtain a valid driver’s license issued by the State of Oklahoma for the type of vehicle or equipment operated.
Must be capable of maintaining regular attendance.
Preferred Qualifications
Knowledge of and experience with Microsoft Dynamics 365
Experience using analytics to make data-driven decisions.
Basic understanding of SQL, HTML, or other coding languages.
Annual salary $34,356.00 with excellent benefits, including generous leave time.
Anticipated hire date: 01/19/2026
Applications will be accepted until: 12/17/2025
NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
Applicants must be currently authorized to work in the United States on a full-time basis.
Salary : $34,356