What are the responsibilities and job description for the N99859 Administrative Secretary, College of Education Curriculum and Instruction, Tahlequah position at Northeastern State University?
Job Summary
This position provides secretarial support for assigned university operations.
MAJOR DUTIES
Prepares a variety of correspondence.
Makes travel arrangements for assigned personnel.
Answers the telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Maintains office supply inventory; reorders as needed.
Sorts and distributes mail.
Makes appointments and manages calendars.
Processes purchase orders; processes purchase card statements.
Maintains a variety of documents and forms.
Directs the work of student employees as assigned.
Enters information to computerized databases.
Prepares a variety of schedules and calendars.
Performs related duties.
Knowledge Required By The Position
Knowledge of university policies and procedures.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Skill in the provision of customer services.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide secretarial support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations.
CONTACTS
Contacts are typically with co-workers, other college personnel, students, faculty, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position may have functional supervision over student workers as assigned.
Minimum Qualifications
Ability to read, write, and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Preferred Qualifications
Additional information for the Cappi Wadley Reading and Technology Center:
Does not process purchase orders; process purchase card statements.
Knowledge of services offered.
Ability to communicate in English and Spanish and to multitask are essential.
Minimum Qualifications Includes Bilingual (English And Spanish).
Additional information for Facilities Department:
Completes monthly utility report for all NSU Campuses. Provides this report to accounts payable so that the utilities are paid on time and changed to the correct FOAP each month.
When preparing utility report watches for any major changes in the usage and reports them so that we can determine the cause for the increase/decrease.
Enters Utility data into the state system each month.
Records expenses in our Departments Budgets and balances the budget against Banner.
Reviews statements from venders to verify all invoices have been received and paid.
Places work orders in school dude.
Files our copies of invoices and contractor pay applications and bids.
Assists Facilities management Coordinator.
Annual salary $25,536.00 with excellent benefits, including generous leave time.
Anticipated hire date: 05/11/2026
Applications will be accepted until: 04/26/2026
NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.
This position provides secretarial support for assigned university operations.
MAJOR DUTIES
Prepares a variety of correspondence.
Makes travel arrangements for assigned personnel.
Answers the telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Maintains office supply inventory; reorders as needed.
Sorts and distributes mail.
Makes appointments and manages calendars.
Processes purchase orders; processes purchase card statements.
Maintains a variety of documents and forms.
Directs the work of student employees as assigned.
Enters information to computerized databases.
Prepares a variety of schedules and calendars.
Performs related duties.
Knowledge Required By The Position
Knowledge of university policies and procedures.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Skill in the provision of customer services.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide secretarial support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations.
CONTACTS
Contacts are typically with co-workers, other college personnel, students, faculty, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position may have functional supervision over student workers as assigned.
Minimum Qualifications
Ability to read, write, and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Preferred Qualifications
Additional information for the Cappi Wadley Reading and Technology Center:
Does not process purchase orders; process purchase card statements.
Knowledge of services offered.
Ability to communicate in English and Spanish and to multitask are essential.
Minimum Qualifications Includes Bilingual (English And Spanish).
Additional information for Facilities Department:
Completes monthly utility report for all NSU Campuses. Provides this report to accounts payable so that the utilities are paid on time and changed to the correct FOAP each month.
When preparing utility report watches for any major changes in the usage and reports them so that we can determine the cause for the increase/decrease.
Enters Utility data into the state system each month.
Records expenses in our Departments Budgets and balances the budget against Banner.
Reviews statements from venders to verify all invoices have been received and paid.
Places work orders in school dude.
Files our copies of invoices and contractor pay applications and bids.
Assists Facilities management Coordinator.
Annual salary $25,536.00 with excellent benefits, including generous leave time.
Anticipated hire date: 05/11/2026
Applications will be accepted until: 04/26/2026
NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.
Salary : $25,536