What are the responsibilities and job description for the Admin/Office Coordinator position at Northbound Search?
We are seeking an Administrative Assistant / Office Coordinator to support senior leadership at a leading global reinsurance brokerage and advisory firm. This is a highly visible, dual-function role offering the opportunity to partner closely with executives while also overseeing day-to-day office operations in a fast-paced, client-facing environment.
Key Responsibilities:
• Provide high-level administrative support to senior leadership and assist the broader brokerage team as needed
• Coordinate complex domestic and international travel arrangements, partnering with a dedicated travel agency
• Manage and submit expense reports while ensuring adherence to Travel & Expense protocols in collaboration with the Expense Management team
• Assist in planning and executing onsite and offsite meetings, including logistics, catering, and materials preparation
• Handle general administrative tasks such as copying, scanning, printing, and distribution of materials
• Oversee office operations including refreshment management, supply ordering, and contributing ideas to enhance the workplace environment
• Maintain vendor relationships, ensuring accounts, contacts, and records are current and accurate
Qualifications:
• 3–5 years of administrative or office coordination experience within a professional services or corporate environment
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); SAP Concur experience preferred
• Excellent written and verbal communication skills
• Highly organized with strong multitasking and prioritization abilities
• Detail-oriented with the ability to manage multiple responsibilities under tight deadlines
• Proactive, adaptable, and solution-oriented with a strong sense of ownership
• Professional demeanor with strong interpersonal skills
What Is Offered:
• $70K – $75K base discretionary bonus
• 4 days/week in-office environment
• Opportunity to support senior leadership within a globally recognized firm
• Collaborative, fast-paced culture with strong exposure across teams
• Hands-on role with visibility into high-level operations and business strategy
Salary : $70,000