What are the responsibilities and job description for the Purchasing Specialist/School Board Secretary position at North Sanpete School District?
**Job Title: Purchasing Specialist/School Board Secretary**
**Location: North Sanpete School District**
**Department: Business/Finance Office**
**Contract: 237-day calendar, Monday - Friday**
**Position Overview**
North Sanpete School District is seeking a detail-oriented and dependable Purchasing Specialist to support district-wide procurement operations. This position plays a key role in ensuring the timely and compliant purchase of goods and services that support students, staff, and school operations. The ideal candidate will have strong organizational skills, a commitment to customer service, and the ability to navigate purchasing processes in alignment with Utah State Procurement Code. Key Responsibilities
Process purchase orders and requisitions accurately and efficiently
Ensure compliance with Utah State Procurement Code and district policies
Review purchase requests for proper approval, budget availability, and coding
Obtain quotes and assist with bid processes as needed
Communicate with vendors and district staff to coordinate orders and resolve issues
Track orders and ensure timely delivery of goods and services
Maintain accurate purchasing records and documentation
Assist with invoice reconciliation in coordination with accounts payable
Support inventory tracking and fixed asset processes
Provide guidance to staff on purchasing procedures and systems
Prepare and post official School Board meeting agendas in a timely manner; attend all Board meetings to accurately record, transcribe, and maintain official minutes in accordance with district policy; and uphold the highest level of confidentiality regarding all discussions, materials, and proceedings.
**Qualifications **
High school diploma required, associate or bachelor's degree in business or related field preferred
2--3 Years Of Purchasing, Accounting, Or Related Experience Preferred
Knowledge of public procurement practices or Utah State Procurement Code is a plus
Strong attention to detail and organizational skills
Proficiency in Microsoft Office (especially Excel) and financial software systems (i.e. LINQ, KEV)
Excellent communication and customer service skills
Ability to manage multiple tasks and meet deadlines
**Location: North Sanpete School District**
**Department: Business/Finance Office**
**Contract: 237-day calendar, Monday - Friday**
**Position Overview**
North Sanpete School District is seeking a detail-oriented and dependable Purchasing Specialist to support district-wide procurement operations. This position plays a key role in ensuring the timely and compliant purchase of goods and services that support students, staff, and school operations. The ideal candidate will have strong organizational skills, a commitment to customer service, and the ability to navigate purchasing processes in alignment with Utah State Procurement Code. Key Responsibilities
Process purchase orders and requisitions accurately and efficiently
Ensure compliance with Utah State Procurement Code and district policies
Review purchase requests for proper approval, budget availability, and coding
Obtain quotes and assist with bid processes as needed
Communicate with vendors and district staff to coordinate orders and resolve issues
Track orders and ensure timely delivery of goods and services
Maintain accurate purchasing records and documentation
Assist with invoice reconciliation in coordination with accounts payable
Support inventory tracking and fixed asset processes
Provide guidance to staff on purchasing procedures and systems
Prepare and post official School Board meeting agendas in a timely manner; attend all Board meetings to accurately record, transcribe, and maintain official minutes in accordance with district policy; and uphold the highest level of confidentiality regarding all discussions, materials, and proceedings.
**Qualifications **
High school diploma required, associate or bachelor's degree in business or related field preferred
2--3 Years Of Purchasing, Accounting, Or Related Experience Preferred
Knowledge of public procurement practices or Utah State Procurement Code is a plus
Strong attention to detail and organizational skills
Proficiency in Microsoft Office (especially Excel) and financial software systems (i.e. LINQ, KEV)
Excellent communication and customer service skills
Ability to manage multiple tasks and meet deadlines