What are the responsibilities and job description for the Accounts Specialist position at North Port, FL?
General Description
Performs professional administrative staff work assisting finance department with payroll, accounts payable, purchasing, fixed assets, cashiering and clerical tasks in accordance with City guidelines. Work is performed under the supervision of the Accounting Manager.
Essential Job Functions
- Assists with routine accounting duties: accounts payable, and other accounting functions as required.
- Assists with payroll processing: maintenance of personnel payroll records and time and attendance system, set up direct deposits, deductions, and pensions on computerized payroll system, verify accuracy and compliance with federal, state and local rules and regulations.
- Performs accounting and reconciliation of fixed assets: enter, maintain and organize the fixed asset module.
- Maintains detailed property and equipment records.
- Processes travel requests, to include verification of funds, accuracy and reservations.
- Assists with purchasing duties: process purchase requisitions, vendor communication, and other purchasing duties as required.
- Coordinates and performs physical inventory of fixed assets on a regular basis, reconciles submitted/collected inventory data to property records.
- Performs cashiering and customer services duties, including assisting customers by telephone and in-person.
- Reconciles and completes simple postings to spreadsheets or financial software.
- Prepares special and regular periodic financial reports as requested; assists supervisory personnel in the analysis of financial data and in the preparation of regular and special fiscal reports.
- Cross-trains and acts as back up for other staff in the Department/Division.
Knowledge/Skills/Abilities
- Knowledge of policies and procedures for establishing and maintaining computerized payroll records.
- Knowledge of FLSA guidelines.
- Skilled in customer service, including ability to communicate effectively, both in person and in writing.
- Skilled in the use of small office equipment, including copy machines or multi-line telephone systems.
- Skilled in using computers for data entry, word processing and accounting purposes.
- Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy.
- Ability to perform mathematical calculations, prepare statistical summaries and reports.
- Ability to obtain and accurately record information and to prepare accurate work orders, reports and summaries.
- Ability to establish and maintain effective working relationships with City officials, other employees and the public.
- Ability to use computer software (Word, Excel, PowerPoint, etc.) and enter data accurately from a wide variety of source documents.
Education, Experience, Licenses and Certifications
Education and Experience:
- High School Diploma from an accredited high school or possession of an acceptable equivalency diploma is preferred, supplemented by successful completion of some college courses in accounting.
- Three (3) years of clerical experience, including one (1) year customer service and experience utilizing payroll and an A/P system preferred.
Licenses and Certifications:
None
Emergency Response Responsibility
Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.
Vets Preference Statement
The City of Nort Port, FL is an Affirmative Action/ADA/Veterans’ Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.
All benefits are effective the 1st of the month following 30 days.
Aetna – Health Insurance
The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.
Cigna Dental– Dental Insurance
The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.
EyeMed Vision Care – Vision Insurance
The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.
Cigna Life - Life, Voluntary Life, Dependent Life Insurance
The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.
Cigna – Short Term Disability
The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.
E-Flex – Flexible Spending Account
A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.
Trustmark– Supplemental Polices
Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.
LifeLock Benefit Solutions
Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.
ICMA-RC - Deferred Compensation Plans
The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.
Florida Retirement System – FRS
Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.
Cigna – Employee Assistance Program
The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.
VPI - Veterinary Pet Insurance
The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.
Florida Prepaid College Board
Employees are eligible to enroll in college savings programs as well as 529 plans.
Educational Assistance Program
Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).
Paid Holidays
The City observes 13 paid holidays per year.
Sick Leave and Annual Leave
Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.
Sick Leave Incentive
Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.
Personal Leave
Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.
Bereavement Leave
Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".
Salary : $2,500 - $75,000