What are the responsibilities and job description for the Executive Assistant position at North Carolina State University?
Posting Information
Posting Number
PG194332EP
Internal Recruitment
No
Working Title
Executive Assistant
Anticipated Hiring Range
Commensurate with Experience
Work Schedule
Monday-Friday 8:00am-5:00pm. This position may be eligible for flexible work arrangements, such as flexible office hours and/or hybrid remote work.
Job Location
Raleigh, NC
Department
College of Design
About the Department
The College of Design prepares designers who, in the broadest sense, shape the world.
Design education at NC State extends beyond teaching technical skills—it explores how environments, products, and messages influence human behavior and society. The college emphasizes social, economic, political, cultural, and behavioral considerations in every discipline.
Offering comprehensive undergraduate and graduate programs in architecture, art design, graphic design, industrial design, and landscape architecture, along with the Ph.D. in Design, the college fosters a highly motivated and diverse community of students and faculty. Its students consistently rank among the University’s top academic achievers and maintain the highest graduation rate at NC State.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Executive Assistant to the Dean provides comprehensive executive-level administrative support and operational coordination for the College of Design’s Dean. In this role you will ensure the seamless execution of the Dean’s priorities, manages high-level communications, and serves as a liaison across university leadership, faculty, staff, students, alumni, and external partners.
Primary responsibilities include:
Administrative and Executive Support
Primary responsibilities include:
Administrative and Executive Support
- Manage and coordinate the Dean’s complex calendar, meetings, travel, and events.
- Prioritize and manage the Dean’s correspondence, ensuring timely communication with internal and external stakeholders.
- Compile, research, and prepare reports, presentations, and visual materials (e.g., graphs, charts, timelines).
- Maintain confidentiality while handling sensitive information and exercising sound professional judgment.
- Interpret and disseminate University and College policies and procedures to faculty, staff, and students. Provide administrative oversight for daily operations of the Dean’s Office.
Governance and Faculty Support
- Coordinate the Administrative Council meetings, agendas, and follow-up actions.
- Maintain and manage faculty committee and task force assignments.
- Provide administrative oversight of the Reappointment, Promotion, and Tenure (RPT) process. Liaise with faculty senate and other governance bodies on behalf of the Dean.
College and External Relations
- Serve as the Dean’s liaison to college and university leadership, faculty, staff, students, alumni, and community partners.
- Support the Dean’s engagement with the College External Relations Office, donors, and civic leaders.
- Coordinate special projects, events, and strategic initiatives led by the Dean.
- Represent the Dean’s Office in a professional and diplomatic manner across all constituencies.
If you are ready to play a pivotal role in maintaining the efficiency, professionalism, and strategic focus of the Dean’s Office, we encourage you to apply.
Other Responsibilities
Support additional college initiatives and projects as directed by the Dean.
Qualifications
Minimum Education and Experience
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Extensive experience in academic administrative management.
- Strong organizational, written, and verbal communication skills.
- Demonstrated ability to prepare visual and analytical materials (graphs, charts, timelines).
- Proven project management experience.
- High degree of independence, initiative, and professionalism.
- Ability to interpret and apply policies and procedures accurately.
- Demonstrated discretion and professional judgment at all times.
Preferred Qualifications
Bachelor’s degree in business administration, public administration, office administration, or a related field, preferred
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
No
Commercial Driver's License required
No
Recruitment Dates and Special Instructions
Job Open Date
11/06/2025
Anticipated Close Date
Open until Filled
Special Instructions to Applicants
In addition to your application, applicants are required to submit: (1) a cover letter; (2) a CV resume and; (3) contact information for three references.
Position Details
Position Number
00062519
Position Type
EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Department ID
120101 - College of Design
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
