What are the responsibilities and job description for the Administrative Services Coordinator position at North Carolina State University?
Posting Details
Job Posting Information
Posting Number PG194960SP
Internal Recruitment No
Working Title Administrative Services Coordinator
Anticipated Hiring Range $38,890 - $42,000
Work Schedule Monday - Friday, 8am - 5pm
Job Location Morehead City, NC
Department Center For Marine Science & Technology
About The Department
The Center for Marine Sciences & Technology ( CMAST ) is located in Morehead City, NC on the campus of Carteret Community College. CMAST consists of Faculty, staff and students from Physical and Mathematical Sciences, College of Agriculture and Life Sciences, College of Veterinary Medicine, NC Sea Grant, NC Cooperative Extension and faculty from Carteret Community College. By promoting multidisciplinary studies among research scientists from the participating NC State University’s colleges, enhancing interaction with other educational institutions and agencies concerned with marine science and coastal natural resources, CMAST provides a focal point for citizen contact with NC State University’s marine science and extension faculty.
Wolfpack Perks And Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Administrative Support Associate provides comprehensive administrative, business, HR, and operational support to the Director of the Center for Marine Sciences & Technology ( CMAST ). The position manages daily financial transactions, purchasing, payroll, HR processing, travel reimbursements, mail operations, scheduling, and facility access. It maintains center directories, personnel lists, key inventory, and operational records. The role serves as the primary point of contact for faculty, staff, students, partner institutions, and visitors, providing accurate information about center procedures and services. The position supports meetings, conferences, workshops, and other center activities, ensuring smooth coordination of logistics and resources. Work requires strong organizational skills, attention to detail, and the ability to apply established policies and procedures in a complex, multi‑unit environment.
Responsibilities:
Administrative & Business Operations
Minimum Experience/Education
High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred Qualifications
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No
Recruitment Dates and Special Instructions
Job Open Date 04/21/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/27/2026
Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
In addition to your application, please submit a resume, cover letter, and the contact information for at least three (3) professional references.
Position Details
Position Number 00061007
Position Type SHRA
Position Classification Band Title Administrative Support Associate
Position Classification Band Level Advanced
Position Classification Salary Range $ 33,540 - $ 54,455
Salary Grade Equivalency NC03
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 061201 - Center For Marine Science & Technology
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Job Posting Information
Posting Number PG194960SP
Internal Recruitment No
Working Title Administrative Services Coordinator
Anticipated Hiring Range $38,890 - $42,000
Work Schedule Monday - Friday, 8am - 5pm
Job Location Morehead City, NC
Department Center For Marine Science & Technology
About The Department
The Center for Marine Sciences & Technology ( CMAST ) is located in Morehead City, NC on the campus of Carteret Community College. CMAST consists of Faculty, staff and students from Physical and Mathematical Sciences, College of Agriculture and Life Sciences, College of Veterinary Medicine, NC Sea Grant, NC Cooperative Extension and faculty from Carteret Community College. By promoting multidisciplinary studies among research scientists from the participating NC State University’s colleges, enhancing interaction with other educational institutions and agencies concerned with marine science and coastal natural resources, CMAST provides a focal point for citizen contact with NC State University’s marine science and extension faculty.
Wolfpack Perks And Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
- Medical , Dental , and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Administrative Support Associate provides comprehensive administrative, business, HR, and operational support to the Director of the Center for Marine Sciences & Technology ( CMAST ). The position manages daily financial transactions, purchasing, payroll, HR processing, travel reimbursements, mail operations, scheduling, and facility access. It maintains center directories, personnel lists, key inventory, and operational records. The role serves as the primary point of contact for faculty, staff, students, partner institutions, and visitors, providing accurate information about center procedures and services. The position supports meetings, conferences, workshops, and other center activities, ensuring smooth coordination of logistics and resources. Work requires strong organizational skills, attention to detail, and the ability to apply established policies and procedures in a complex, multi‑unit environment.
Responsibilities:
Administrative & Business Operations
- Assist the Director in all activities related to center operations and serve as HR and business operations liaison with the Office of the Vice Chancellor for Research & Innovation.
- Monitor budgets; create and maintain spreadsheets and budget reports.
- Process vouchers, Interdepartmental Transactions, and Journal Vouchers.
- Obtain and reconcile the NCSU P‑Card monthly.
- Order equipment and supplies for faculty using F&A funds and maintain tracking spreadsheets.
- Track use of supplies and equipment and ensure compliance with university purchasing guidelines.
- Compile information for the annual report and other requested documents.
- Manage copier operations, troubleshoot issues, coordinate service calls, and enter copier purchase requisitions every three years.
- Process HR hires for non-permanent employees (temps, student works and no-pays).
- Process travel reimbursements for the Director, staff, and invited seminar speakers.
- Work with NCSU HR to implement personnel policies and benefits, including worker’s compensation.
- Provide onboarding for new faculty, staff, and students, including building orientation, key assignment, copier access, and listserv access.
- Maintain calendars for conference rooms and the teaching lab, including scheduling meetings, video‑conference classes, and field courses.
- Assist the Director in planning meetings, conferences, and workshops, including menus, logistics, and materials.
- Manage building and warehouse key inventory, order key blanks, and coordinate key creation and collection.
- Respond to inquiries from faculty, staff, students, Carteret Community College, NC Cooperative Extension, and visitors.
- Provide accurate information about center operations, procedures, and services.
- Respond to written and in‑person inquiries regarding the center.
- Manage all incoming and outgoing mail, including express mail coordination and sorting.
- Maintain the CMAST listserv.
- Update and maintain center directories and personnel lists.
- Monitor and submit insurance renewals with NCSU Insurance and Risk Management.
- Renew Sea Tow membership annually for the center.
- Other duties as assigned.
Minimum Experience/Education
High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred Qualifications
- Experience with university administrative systems (e.g., Peoplesoft, PeopleAdmin).
- Experience tracking budgets, preparing spreadsheets, or processing financial transactions.
- Experience coordinating meetings, events, or facility scheduling.
- Experience providing customer service in a multi‑unit or public‑facing environment.
- Familiarity with HR processes, payroll, or onboarding procedures.
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No
Recruitment Dates and Special Instructions
Job Open Date 04/21/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/27/2026
Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
In addition to your application, please submit a resume, cover letter, and the contact information for at least three (3) professional references.
Position Details
Position Number 00061007
Position Type SHRA
Position Classification Band Title Administrative Support Associate
Position Classification Band Level Advanced
Position Classification Salary Range $ 33,540 - $ 54,455
Salary Grade Equivalency NC03
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 061201 - Center For Marine Science & Technology
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Salary : $33,540 - $54,455