What are the responsibilities and job description for the Administrative Assistant position at Community Association Services, Inc.?
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, ensure seamless communication, and contribute to a productive work environment. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills. You will be the first point of contact for visitors and callers, manage administrative tasks efficiently, and help maintain an organized and welcoming office atmosphere. This paid position provides a chance to develop your office management expertise while supporting a collaborative team.
Responsibilities
- Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately using proper phone etiquette
- Handle data entry, filing, and document proofreading to maintain accurate records and correspondence
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for various administrative tasks
- Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and clients
- Responding promptly to inquiries via phone or email and providing excellent support
Requirements
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in computer literacy including Microsoft Office, Google Workspace, data entry, and document proofreading
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong communication skills with professional phone etiquette
- Experience with multi-line phone systems, calendar management, and filing systems
- Knowledge of office equipment such as printers, scanners, and fax machines; familiarity with office management software
- Previous experience as a receptionist or administrative assistant
Join us in creating an efficient, friendly office environment where your organizational talents can shine! This role offers meaningful work supporting our team’s success while providing opportunities for growth in administrative expertise.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $20