What are the responsibilities and job description for the Full Charge Bookkeeper position at Norman Machine Tool, Ltd?
Company Description
Norman Machine Tool, Ltd. has been a trusted provider of high-quality machine tools and accessories since 1955. Located in a 30,000-square-foot facility in South Baltimore, Maryland, we maintain an extensive inventory of new and used equipment. As a well-established distributor, we pride ourselves on offering unparalleled service, supported by our in-house machine shop and a team of service technicians with over 55 years of combined experience. Our commitment to quality and reliability has earned us a solid reputation in the industry.
Position Summary
Norman Machine Tool, Ltd is seeking a meticulous and organized Internal Bookkeeper & Administrative Assistant to join our team. In this on-site role, you will be responsible for day-to-day financial transactions, maintaining accurate accounting records, and supporting daily office operations. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and handles sensitive information with high integrity.
Bookkeeping Responsibilities
Recording Transactions: Accurately record daily financial transactions, including sales, purchases, receipts, and payments, into QuickBooks.
Accounts Payable/Receivable: Manage accounts payable (reviewing, coding, and processing vendor payments) and accounts receivable (invoicing, posting deposits, and managing collections).
Reconciliation: Perform monthly bank and credit card reconciliations to ensure accuracy.
Financial Reporting: Prepare monthly profit and loss statements, balance sheets, and cash flow reports for management.
Payroll Processing: Process bi-weekly payroll in ADP by monitoring timesheets and reporting to owner.
Tax Compliance: Prepare multistate sales tax filings with Avalara, 1099 filing, and year-end closing procedures in collaboration with an external accountant.
Administrative Responsibilities
Office Management: Oversee day-to-day office logistics, including ordering supplies and managing office vendors.
Correspondence: Answer phones, field emails, and direct inquiries to the appropriate team members.
Filing & Organization: Maintain organized digital and physical filing systems for financial documents, contracts, and personnel records.
Support & Logistics: Assist in onboarding new hires, coordinate meetings, and provide administrative support to senior leadership.
Required Skills and Qualifications
Experience: 5 years of experience in bookkeeping, accounting, or a similar administrative role.
Software Proficiency: Proficient in QuickBooks and Microsoft Excel.
Attention to Detail: Exceptional precision in recording and reconciling financial data.
Organization: Ability to prioritize multiple tasks and meet strict deadlines.
Integrity: Proven ability to handle sensitive financial and personnel information with confidentiality.
Preferred Qualifications
Associate degree in accounting, finance, or business administration.
QuickBooks Pro Advisor Certification.
Experience with QuickBooks Enterprise Software.