Recruiting Specialist

Job Overview:

Nicolet Law is seeking a highly organized and proactive Recruitment Specialist to join our Human Resources department. This hybrid role involves managing office functions, ensuring a smooth working environment, while playing a key role in attracting and hiring top talent while supporting employee onboarding, record management, compliance, and employee engagement initiatives. The ideal candidate is a strong communicator who thrives in a fast-paced environment, maintains confidentiality, and is passionate about creating a positive employee experience from recruitment through onboarding and beyond.

Responsibilities:

Office Assistance

• Maintain office supplies inventory and place orders when necessary.
• Be the first point of contact for maintenance, service providers, and office visitors.
• Maintain a clean and organized office environment.
• Manage incoming/outgoing mail and correspondence.
• Manage bank deposits as needed.
• Support IT, facility, or operational needs as required.

Recruitment

• Manage full recruitment process including job posting, sourcing, screening, interviewing, and candidate selection.
• Schedule interviews and serve as the primary point of contact for candidates throughout the hiring process.
• Create and maintain job descriptions and job advertisements.
• Source candidates via job boards, social media, professional networks, and other recruitment channels.
• Attend job fairs as needed.
• Prepare and extend employment offers and negotiate terms when appropriate.
• Maintain accurate recruitment records and applicant tracking systems.
• Montior recruitment, hiring, and retention metrics.
• Ensure recruitment and onboarding processes comply with federal, state, and local employment laws.
• Assist with HR Standard Operation Procedures, policy updates, and improvements as needed.
• Assist Human Resources Manager as needed with additional tasks as assigned.

Onboarding

• Facilitate new hire orientation sessions and introductions to company culture, values, and processes.
• Prepare and distribute onboarding materials, including employment documents, policies, and training resources.
• Collaborate with IT, Facilities, Payroll, and department managers to ensure new employees have the necessary tools and resources.
• Track completion of onboarding tasks and required compliance documentation.
• Assist with new hire check-ins as needed.
• Help manage firm learning management system including managing learning and training assignments, monitoring completion rates, supporting users, and partnering with leadership to develop ongoing employee training and compliance initiatives.
• Support employee transitions during promotions, transfers, and internal movements.

Qualifications:

• 2 years experience in Human Resources, recruiting, talent acquisition, or a related administrative support role.
• High school diploma or equivalent (Bachelor’s degree in HR, Business Admin, or related field preferred).
• Knowledge of employee training, compliance requirements, and learning program administration.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with HR/HRIS software/systems.
• Discretion with confidential information.
• Friendly, approachable, and professional demeanor.
• Experience with recruitment and hiring preferred.

Nicolet Law Office offers a competitive compensation package including:

• Medical, dental, vision coverage, flex spending accounts (FSA)
• Life insurance
• Short-term and long-term disability insurance
• 401k
• Paid Time Off, Wellness Leave, Parental Leave, Bereavement Leave
• Paid Parking

Schedule:

• 8-hour shift
• Day shift; may require occasional night or weekend work
• Monday to Friday
• Full-time
• In person,Eau Claire, WI

About the company:

Interested in a fun and rewarding career? Nicolet Law might have the perfect job for you!

Nicolet Law Office is a trusted name for Midwesterners that have been injured in an accident and are seeking legal services during a stressful time. Our team is unrivaled in experience, compassion, and tenacity in fighting for our clients. Our Mantra: Be Kind, Do Good. We are a fast-growing law firm that specializes in Personal Injury. Dedicated and compassionate team members help clients get through difficult hardships with dignity and ease. By investing in our employees’ wellbeing and professional development, we’ve created a positive and fun environment that fosters satisfying careers and ultimately better serves our clients. We have offices throughout the Midwest.

Application Question(s):

• Have you previously applied to Nicolet or worked with us in the past?
• Were you referred to Nicolet by a current employee / do you know any current employees of Nicolet?
• Are you a current or past client of ours?

Work Location: In person