Project Administrator

Project Administrator

Are You the Organized Wizard We Need to Power Our Projects? Are you a highly organized and detail-oriented professional with a passion for supporting project success? We are seeking a Project Administrator who is not just proficient in administrative tasks but also possesses a flair for taking projects and helping them run more efficiently and help our very busy project managers. If you have a strong command of software tools like Microsoft Word and Excel, a knack for numbers, have initiative and self-starting abilities, and can streamline project processes, you might be the perfect fit for our team.

Key Responsibilities:

• Collaborate closely with Project Managers to provide administrative support, including preparing internal and external correspondence, financial reports, and project-related documents.
• Utilize your accounting and/or bookkeeping background to verify project contracts, charges, accounts payable and receivable.
• Completion and management of client and subconsultant contracts, review of contract terms, and issuance of work authorizations.
• Tracking of scope, budgets, and schedules of subconsultants.
• Oversee the maintenance of project files and historical data, conduct research, and provide information as needed. Ensure clarity, consistency, and accuracy in all documents and marketing materials.
• Handle classified and unclassified correspondences, documents, and reports related to projects. Efficiently manage communication with clients, governmental agencies, and other organizations.
• Attend meetings, take detailed notes, and prepare meeting summaries. Compose and prepare business correspondences.
• Assist with management of project deliverable timelines and budgets.
• Proofread documents and edit technical project documents and marketing materials for format, language, content, and tone.
• Assist in the preparation of proposals to secure new projects.
• Establish and maintain organized files and record-keeping systems essential for project management.
• Obtain and compile data under general direction for various studies and reports.

Qualifications (Must Have):

• High school diploma or equivalent, along with a minimum of five (5) years of relevant experience OR a college graduate in administration or a related field.
• Demonstrated writing proficiency and advanced knowledge of MS Word.
• Ability to work with documents both conceptually and at a detailed level.
• Strong organizational skills and the ability to set priorities effectively.
• Proficiency in compiling and extracting data for studies and reports.
• Excellent and effective client relations, communication, and interpersonal skills.
• Capability to handle multiple tasks and thrive under pressure.
• Team player with the ability to interact with diverse personalities.

Qualifications (Nice to Have):

• Bachelor’s Degree in English, Journalism, Communications, or Business, along with at least two (2) years of progressively responsible experience in a related field.
• Any equivalent combination of training, education, and experience that showcases your ability to excel in this role.

Working Conditions:

This role operates in an office environment, involving sitting, standing, talking, corresponding, and typing.

Salary Range: is $25.00 to $35.00 per hour, DOE