Administrative Assistant – ECSD

NFI Massachusetts, Inc., a nonprofit human services organization, is seeking a detail-oriented and organized Administrative Assistant – ECSD to support the Case Management and Reentry Services program located at the Middleton Jail & House of Correction under the jurisdiction of the Essex County Sheriff’s Department.

Working under the direction of the County Administrator, this role provides essential administrative and clerical support to ensure smooth day-to-day operations. The Administrative Assistant will play a key role in data tracking and reporting, onboarding coordination, and maintaining organized systems that support both administrative and clinical functions.

Key Responsibilities:

• Maintain a structured data collection system to track program participants
• Prepare and share data reports related to program demographics, implementation, and performance with ECSD personnel
• Collaborate with the County Administrator on reporting processes and documentation
• Assist with recruitment efforts, including screening support
• Coordinate onboarding tasks with HR, including background clearances, personnel file compliance, and new hire orientation/training
• Manage office inventory and order supplies as needed
• Ensure compliance with HIPAA and confidentiality standards when handling sensitive information (PI/PHI)
• Provide general administrative support including copying, faxing, posting communications, and preparing correspondence and reports
• Record and maintain accurate meeting minutes and administrative documentation
• Develop and maintain organized filing systems to support program operations
• Perform other related duties as assigned

Qualifications:

• Associate’s degree or High School Diploma/GED with a minimum of 2 years of relevant experience (human services setting preferred)
• Strong organizational, interpersonal, and communication skills (written and verbal)
• Proficiency in Microsoft Outlook, Word, and Excel
• Experience with electronic health records (EHR) and Human Resource Information Systems (HRIS) preferred
• Ability to manage multiple priorities and maintain attention to detail in a fast-paced environment

Pay Range: $23.08 - $28.37 per hour

NFI Massachusetts offers a comprehensive benefits package for full-time employees, including:

• Medical, Dental & Vision Insurance (multiple plan options)
• 403(b) Retirement Plan with potential employer match
• 3 Weeks Paid Vacation 11 Paid Holidays Paid Sick Leave
• Company-Paid Life & Long-Term Disability Insurance
• Tuition Reimbursement (up to $2,500 per year)
• Flexible Spending Accounts (FSA)
• Employee Assistance Programs (EAPs)
• Voluntary Benefits: Pet Insurance, Home & Auto, Legal Plan & more!
• Employee Referral Bonus Program

NFI Massachusetts Inc., is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We seek to empower individuals and support the diversity and inclusivity within our workforce.

NFI Massachusetts participates in E-Verify to confirm employment eligibility as part of the I-9 verification process.