What are the responsibilities and job description for the Administrative Assistant position at Black Diamond Networks?
Job Description
Position: Administrative Assistant
Pay: hourly rate
Location: Andover, MA
Work setting: on-site Monday-Friday 8:00am-5:00pm
What You’ll Do:
Qualifications:
Position: Administrative Assistant
Pay: hourly rate
Location: Andover, MA
Work setting: on-site Monday-Friday 8:00am-5:00pm
What You’ll Do:
- Resume Management - 50%
- Format and edit resumes using AI tools to ensure consistency and quality.
- Front Office & Reception Duties - 10%
- Serve as the first point of contact by greeting and assisting guests.
- Screen and direct incoming calls appropriately.
- Manage incoming and outgoing mail and packages, including preparing shipping labels.
- Office Operations & Facilities - 20%
- Report and track maintenance issues promptly. Manage relationships with office and facility vendors.
- Monitor and maintain inventory of all office and kitchen supplies.
- Ensure the workspace is clean, organized, and welcoming.
- Cross-Departmental Support - 20%
- Assist in organizing and executing office events, celebrations, and team-building activities.
- Cross-train with other departments to provide additional administrative support.
- Assist with special projects and ad hoc tasks as needed.
- High School diploma required
- Must have strong computer skills, including knowledge of all Microsoft Office applications
- One-year administrative support, preferred
- Strong written and verbal communication skills
- Ability to multi-task
- Meticulous attention to detail
- Prior customer service, preferred
- Time management and organizational skills
- Ability to learn quickly and adapt to changes within the organization
- Ability to work independently as well as part of a group
- Medical, dental and vision coverage
- 401K Investment option
- Career development programs help you elevate your career
- Future leadership opportunities in a growing company
- Quarterly off-site team events
- Volunteer opportunities
- Casual work environment
- Employee referral bonus program
- 3 weeks PTO
Qualifications:
- High School diploma required
- Must have strong computer skills, including knowledge of all Microsoft Office applications
- One-year administrative support, preferred
- Strong written and verbal communication skills
- Ability to multi-task
- Meticulous attention to detail
- Prior customer service, preferred
- Time management and organizational skills
- Ability to learn quickly and adapt to changes within the organization
- Ability to work independently as well as part of a group