What are the responsibilities and job description for the Executive Assistant (Operations & Personal Support) position at NextGen Coding Company?
Executive Assistant (Operations & Personal Support)
NextGen Coding Company
Location: New York City (Hybrid)
Compensation: $20/hour
Engagement Type: Contract (10 hours per week, with potential to expand)
Overview
NextGen Coding Company is seeking a New York City–based Executive Assistant to support the CEO across operations, scheduling, logistics, and administrative coordination.
Role requires a highly organized, detail-oriented operator capable of managing both personal and business responsibilities in a fast-paced environment. Candidate must be comfortable handling in-person coordination in NYC alongside remote work.
Key Responsibilities
- Manage calendar, scheduling, and time optimization across meetings and commitments
- Coordinate logistics including travel, reservations, and day-to-day planning
- Handle in-person coordination in NYC (appointments, errands, vendor interactions)
- Conduct research and present structured options for decision-making
- Manage administrative tasks, service bookings, and vendor coordination
- Oversee online orders, recurring purchases, and apartment/office needs
- Support inbox organization, prioritization, and draft communications
- Track tasks, follow-ups, and ensure execution across multiple workstreams
- Assist with light business operations including CRM updates, data organization, and document preparation
Requirements
- Based in New York City and available for hybrid/in-person tasks
- Strong organizational skills and attention to detail
- Ability to follow instructions precisely and execute quickly
- Clear, professional written and verbal communication
- High reliability and responsiveness
- Ability to manage multiple priorities without oversight
- Availability during standard business hours (EST)
Preferred Qualifications
- Experience supporting executives, founders, or high-growth teams
- Familiarity with NYC vendors, services, and logistics
- Experience with Google Workspace, Slack, Notion, or similar tools
Performance Expectations
- Fast turnaround and high accuracy across all tasks
- Clean, structured outputs with minimal back-and-forth
- Proactive execution and follow-through
- Strong ownership of assigned responsibilities
Salary : $20