What are the responsibilities and job description for the Office Assistant 2 (NY HELPS) - 3473 position at New York State Department of Health?
Description
Duties Description
The Office Assistant 2 will perform a variety of administrative and support duties to support efficient office operations. The duties include: managing schedules and calendars for program leadership, manage appointments, assist with travel arrangements, prepare and mail correspondence, answer and direct phone calls and emails, scan, file and organize documents, manage office equipment including service calls, creating and maintain presentations, conducting research and compiling data, and proof reading and editing documents. Provide administrative support to staff and perform clerical tasks as assigned.
Qualifications
Minimum Qualifications
Permanent Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Provisional Promotion: Current NYS Department of Health employee with one year or more permanent or contingent-permanent, competitive status or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.
Public Candidates (NY HELPS): One year of clerical experience.
Preferred Candidate: Proficiency in verbal and written communication skills, organizational skills, ability to work independently and in teams to carry out tasks to completion, use of MS Office Suite, and critical thinking skills.
Additional Comments
Permanent, Competitive, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility.
If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying titles as described on the last Civil Service promotion examination held for this title, #38-687. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
This position is part of the NYS HELPS program. No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Duties Description
The Office Assistant 2 will perform a variety of administrative and support duties to support efficient office operations. The duties include: managing schedules and calendars for program leadership, manage appointments, assist with travel arrangements, prepare and mail correspondence, answer and direct phone calls and emails, scan, file and organize documents, manage office equipment including service calls, creating and maintain presentations, conducting research and compiling data, and proof reading and editing documents. Provide administrative support to staff and perform clerical tasks as assigned.
Qualifications
Minimum Qualifications
Permanent Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Provisional Promotion: Current NYS Department of Health employee with one year or more permanent or contingent-permanent, competitive status or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.
Public Candidates (NY HELPS): One year of clerical experience.
Preferred Candidate: Proficiency in verbal and written communication skills, organizational skills, ability to work independently and in teams to carry out tasks to completion, use of MS Office Suite, and critical thinking skills.
Additional Comments
Permanent, Competitive, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility.
If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying titles as described on the last Civil Service promotion examination held for this title, #38-687. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
This position is part of the NYS HELPS program. No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
- Holiday & Paid Time Off
- Public Service Loan Forgiveness (PSLF)
- Pension from New York State Employees’ Retirement System
- Shift & Geographic pay differentials
- Affordable Health Care options
- Family dental and vision benefits at no additional cost
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- And many more...
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Salary : $42,641 - $52,413
