What are the responsibilities and job description for the Principal Administrative Associate position at New York City Department of Transportation?
*** TRANSFER OPPORTUNITY - IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE
ASSOCIATE, OR REACHABLE ON THE CIVIL SERVICE LIST, OR BE ELIGIBLE UNDER THE 55A PROGRAM. ***
Responsible for assignments that are associated with requests from RRM Administration, assist with payroll, budgeting, and benefit matters; coordinate assignments with RRM Administration and Personnel. Review, copy, forward worker's compensation forms, leave requests, address change, incident request, accident reports, transfer requests, ID renewal. Maintain office calendar, and library of administrative forms and books. Prepare absence control reports (absence and tardiness). Review and approve timesheets of contracted office cleaners; monitor performance. Liaison with Payroll & Timekeeping, distribute paychecks and stubs. Provide computer assistance for field employees using ESS for personal info, profile adjustments, and electronic submissions. Inform Facility Coordinator of damages and potentially hazardous situations. Assist with distribution of pertinent information, maintenance of bulletin boards and information counters. Respond to telephone inquiries.
To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID # 715355. Only applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.
Work Location: 6080 Flatlands Ave., Brooklyn, NY 11236
Hours: 35 Hours Per Week
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.
Highly efficient word processing and computing skills. Superior proficiency in MS Excel and Outlook. Experience in effectively interacting with field staff and resolving issues. Effective at providing accurate summaries and analyses. Excellent communication (oral and written) and liaison abilities, ability to coordinate transfer of information from field offices into format suitable for official document submission. Ability to anticipate potential problems, recognize and evaluate problems and take preventive actions, ability to exhibit professional demeanor in a fast-paced environment. Ability to handle sensitive and confidential matters. Excellent attention to detail and follow through. *** TRANSFER OPPORTUNITY - IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON THE CIVIL SERVICE LIST, OR BE ELIGIBLE UNDER THE 55A PROGRAM. ***
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.