Payroll Spcialist/Administrator

The position will be an important part of the team that is responsible for managing the accuracy and timely processing of employee payroll and ensuring compliance with federal, state, and local regulations for our operating companies within the construction industry. This position involves maintaining payroll records, processing time sheets, calculating wages, and responding to employee inquiries regarding payroll-related items.

Responsibilities: Below are the essential duties and responsibilities of the position; other duties may be assigned as directed:

• Assists in the employee onboarding process
• Processes payroll weekly, ensuring accuracy and timeliness
• Prepares and submits payroll-related tax withholding reports and payments
• Interacts regularly with the project team(s) to make sure all pertinent job information is gathered for accurate setup in systems for certified payroll reporting, whether new union agreements/employees are needed, and/or additional state payroll and unemployment accounts to be set up
• Ensures proper job cost reporting of labor/equipment costs imported through the field operating system (Heavy Job) to the accounting system (Sage Contractor 100)
• Handles processing of other employee-related matters, including, but not limited to, child support, wage levies, voluntary life and disability programs, and 401(k) deferrals
• Generates payroll reports and reconciles to the general ledger
• Reports workers' compensation wages monthly to the insurance carrier – verifies classification codes and accuracy of monthly premium calculation
• Processes and reports certified payrolls and interacts with customer contacts
• Handles audits during the year, including workers' comp, 401(k), and unions
• Addresses and resolves employee payroll inquiries
• Stays up to date on payroll-related laws, tax rates, union laws, and regulations to ensure compliance
• Acts as backup to the payroll team to cross-utilize resources
• Responsibilities are not limited to the above and will be determined by the company's needs

Qualifications: To perform this job successfully, a candidate would have the following:

• High-school diploma or equivalent
• Proven experience as a payroll administrator
• Knowledge of federal, state, and local payroll tax laws and compliance
• Focus on detail and accuracy
• Self-driven and task-oriented
• Excellent organizational and time management skills – deadline focused
• Strong communication skills, both verbal and written
• Ability to handle confidential information with discretion

Preferred skills/experience:

• • Experience with the following software and/or reporting platforms:
  • • Sage Contractor 100 and Heavy Job (HCSS product)
    • Aashtoware, BG2Now, Elation Systems, LCP Tracker
  • Familiarity with labor laws and union agreements