What are the responsibilities and job description for the Sr. Office Administrator position at Neptune?
Key Responsibilities
Front Desk & Office Coordination
- Greet and assist visitors, clients, and employees in a professional and friendly manner
- Answer and route incoming calls and manage general inquiries
- Maintain a clean, organized, and welcoming reception and common areas
- Manage incoming and outgoing mail and packages
- Coordinate office supplies
- Maintain kitchen and break areas to ensure they are clean, organized, fully stocked, and welcoming for employees and guests
- Support meeting setup and office event coordination
- Serve as a go-to resource for general office needs
HR & Employee Experience Support
- Assist with new hire onboarding logistics (workspace setup, welcome materials, scheduling, etc.)
- Complete and process I-9 documentation in coordination with the HR Business Partner
- Create and manage employee badges/access credentials
- Coordinate birthday gifts and other employee recognition initiatives
- Support internal engagement activities and team events
- Assist HR with administrative projects as needed
Qualifications
- 1–3 years of experience in an administrative, receptionist, office coordinator, or HR support role
- Strong organizational skills and attention to detail
- Professional, warm, and service-oriented demeanor
- Ability to handle confidential information with discretion
- Comfortable managing multiple priorities in a dynamic environment
- Proficient in Microsoft Office
- Experience with Outlook is a plus
Skills & Attributes
- Strong written and verbal communication skills
- High level of professionalism and reliability
- Positive, proactive mindset
- Strong time management and follow-through
- Passion for creating a welcoming and engaging workplace
Requirements
Education/Experience: Typically requires 3 years of relevant experience.
Location: Bellwood PA
Neptune Technology Group Inc./Muni-Link does not sponsor U.S. work authorizations for this position, including H-1B, O-1, and TN. Neptune also does not sponsor individuals in F-1 status for this role.
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