What are the responsibilities and job description for the Paralegal Assistant position at Neill Law Firm?
About the Role
We are seeking a detail-oriented and organized Paralegal Assistant to support attorneys and paralegals with administrative and legal tasks. The ideal candidate will assist in preparing legal documents, managing case files, conducting legal research, and maintaining effective communication with clients and court personnel. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.
Responsibilities
- Provide administrative and clerical support to attorneys and paralegals.
- Prepare, proofread, and format legal documents, correspondence, pleadings, contracts, and reports.
- Organize and maintain physical and electronic case files.
- File legal documents with courts and government agencies, both electronically and in person when necessary.
- Schedule client meetings, depositions, hearings, and court appearances.
- Communicate professionally with clients, court personnel, opposing counsel, and vendors.
- Conduct basic legal and factual research under attorney supervision.
- Assist with discovery by organizing documents.
- Maintain confidentiality of sensitive legal and client information.
- Perform other duties as assigned to support the legal team.
Qualifications
- Associate degree or certificate in Paralegal Studies is preferred but not required; equivalent education and experience considered.
- Previous experience in a law office or legal environment preferred.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn legal case management software.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Ability to work independently while collaborating effectively with a legal team.
Required Skills
- Attention to detail and accuracy
- Strong organizational and multitasking abilities
- Legal document preparation
- File and records management
- Customer service and client communication
- Problem-solving and critical thinking
- Professional written and verbal communication
Working Conditions
- Office environment
- Standard business hours
Equal Opportunity Statement
We are an Equal Opportunity Employer and are committed to creating an inclusive workplace where all employees are treated with dignity and respect. Employment decisions are based on qualifications, merit, and business needs. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.