Program Specialist - Continuing Education

Why Work For Nebraska Methodist College

Nebraska Methodist College, located in Omaha, Nebraska, is an accredited, private, not-for-profit nursing and healthcare college. It's where students live with meaning and discover what they want to give back to the world while thriving in a close-knit, caring community established in 1891. With an enrollment of over 1,100 students, NMC is small enough to truly care about each student and large enough to provide outstanding undergraduate, graduate and certificate programs in nursing and allied health.

NMC students experience a holistic culture of caring while mastering the art and science of healthcare. They gain the skills and experience needed to become outstanding contributors to society through service-learning experiences, community-based education, and leadership development integrated throughout the curriculum.

OUR MISSION

As a health professions institution, we provide educational experiences for the development of individuals in order that they may positively influence the health and well-being of the community.

We encourage applications from qualified individuals representing all backgrounds who identify with our mission. Candidates are encouraged to familiarize themselves with Nebraska Methodist College at https://www.methodistcollege.edu/about”

By joining Nebraska Methodist College, you become part of a larger community. With Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary

Location: Nebraska Methodist College

Address: 720 N. 87th St. - Omaha, NE

Work Schedule: Mon - Fri, full time, business hours. Hybrid schedule available.

Supports the planning, coordination, and implementation of continuing education activities. Responsible for managing program logistics, supporting marketing efforts (including social media), maintaining accurate data, and assisting with reporting and compliance requirements.

Responsibilities

Essential Functions

Program Coordination - 65%

• Coordinate and support the planning, implementation, and evaluation of continuing education (CE) activities (virtual, hybrid, and in-person)
• Coordinate logistics for conferences, workshops, and meetings, including scheduling, registration, and event execution
• Develop and manage project and event timelines to ensure deadlines and objectives are met
• Arrange presenters, locations, travel, equipment, lodging, and food services as needed
• Manage materials preparation and provide on-site or virtual event support
• Maintain communication with internal and external teams, faculty, speakers, vendors, and participants
• Design and implement procedures to support program goals and compliance requirements
• Create, monitor, and maintain audit files and documentation for accreditation and regulatory compliance
• Coordinate evaluation collection, compilation, and follow-up activities
• Monitor program progress and support continuous improvement efforts
• Work with stakeholders to resolve concerns and ensure successful program delivery
  
  

Social Marketing & Communications - 5%

• Assist in developing and implementing marketing plans for CE activities
• Create, schedule, and distribute content across email, web, and social media platforms
• Design promotional materials and support outreach efforts to increase participation
• Monitor marketing performance and recommend improvements
  
  

Data Management, Analysis & Reporting - 15%

• Perform high-volume, accurate data entry and database management
• Create and maintain databases and learner records in LMS and other systems
• Retrieve, analyze, and summarize data to support program evaluation and reporting
• Develop queries and generate custom reports, including statistical summaries and comparisons
• Assist in developing and administering surveys, forms, and questionnaires
• Monitor data integrity and recordkeeping procedures for accuracy
• Prepare reports for internal and external stakeholders
• Document data collection and evaluation processes
  
  

Budget & Financial Support - 5%

• Monitor expenditures and income to ensure availability of funds
• Assist in tracking budgets and preparing financial reports
• Prepare invoices, contracts, check requests, and other financial documents
• Complete required financial forms and accounting documentation
• Assist in resolving financial discrepancies between funding agencies and the department
• Support projections and tracking of expenditure patterns
  
  

Materials Preparation & Program Support - 10%

• Design and create forms, brochures, charts, manuals, flyers, newsletters, marketing materials, and presentations
• Coordinate program rosters and participant materials
• Proofread and edit documents
• Develop and prepare correspondence and program reports
  
  

Customer Service & Communication

• Serve as a liaison for the department with internal and external stakeholders
• Research and respond to inquiries; provide information and referrals as appropriate
• Provide customer support, including technical assistance with online systems and program websites
• Receive, process, and track registrations or customer requests
• Prepare and distribute correspondence
• Interpret and apply departmental policies, procedures, and guidelines
  
  

Service to College & Community

• Participate in committees, meetings, and organizational initiatives
• Support college strategic initiatives
• Fulfill mandatory compliance and training requirements
• Perform other duties as assigned
  
  

Schedule

Mon - Fri, full time, business hours. Hybrid schedule available.

Job Description

Job Requirements

Education

• Any combination of education, training and/or experience equivalent to the completion of two years of college preferred.
  
  

Experience

• 1–3 years of experience in program coordination, education, healthcare, or related field required.
• Experience with data entry, reporting, and database management required.
• Experience with learning management systems preferred.
• Familiarity with social media and digital marketing tools.
  
  

License/Certifications

• N/A
  
  

Skills/Knowledge/Abilities

• Knowledge of standard office procedures and practices related to recordkeeping; proper English grammar, punctuation, and spelling; proofreading; customer service skills; accounting and budget principles; research methods; and effective telephone techniques. Ability to operate standard office equipment.
• Advanced skills in standard software applications including Microsoft Office (Word, Excel, PowerPoint, Publisher, Teams), Zoom; internet research skills; ability to master fluency in web-based software technologies, database software, and registration systems. Relevant experience in online course delivery and content management systems.
• Excellent communication, writing skills, and attention to detail. Prepare clear and concise written communications and make oral presentations; communicate effectively with diverse groups; being able to speak in front of and manage large groups.
• Skill and ability to adapt to changing technology; work independently; utilize critical thinking skills; organize and prioritize work; coordinate a variety of projects simultaneously; read, interpret, research, explain and apply laws, rules, regulations, policies and procedures relating to department business; establish and maintain cooperative working relationships.
• Exceptional customer service and supportive relationship skills. Behaves in a manner consistent with college core values (caring, excellence, holism, learning, and respect).
• Demonstrates professionalism by actions, communications, and behaviors; responds appropriately to constructive criticism
• Requires travel within 100-mile radius.
  
  

Physical Requirements

Weight Demands

• Light Work - Exerting up to 20 pounds of force.
  
  

Physical Activity

• Occasionally Performed (1%-33%):
• Balancing
• Climbing
• Carrying
• Crawling
• Crouching
• Distinguish colors
• Kneeling
• Lifting
• Pulling/Pushing
• Reaching
• Standing
• Stooping/bending
• Twisting
• Walking
• Frequently Performed (34%-66%):
• Grasping
• Keyboarding/typing
• Repetitive Motions
• Sitting
• Speaking/talking
• Constantly Performed (67%-100%):
• Hearing
• Seeing/Visual
  

Job Hazards

• Not Related:
• Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or Body Fluid (BBF)
• Chemical agents (Toxic, Corrosive, Flammable, Latex)
• Electrical Shock/Static
• Equipment/Machinery/Tools
• Explosives (pressurized gas)
• Mechanical moving parts/vibrations
• Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
• Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc.)
• Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
  

About Methodist

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.