What are the responsibilities and job description for the Post-Award Specialist position at NC State College of Engineering?
Posting Details
Posting Information
Posting Number PG194108EP Internal Recruitment No Working Title Post-Award Specialist Anticipated Hiring Range $57,403 - $62,830 Work Schedule Monday-Friday, 8:00 AM -5:00 PM Job Location Raleigh, NC Department Department of Materials Science and Engineering About the Department
The Department of Materials Science and Engineering at NC State is recognized as one of the premier national and international academic and research programs. The Department contains 24 tenure/tenure-track faculty members, 3 teaching faculty, 21 postdoctoral scholars and senior researchers, and about 250 graduate and undergraduate students. The faculty perform cutting- edge research, teach and provide international leadership in broad areas of materials research, including electronic, dielectric, optical, magnetic, energy and structural materials, metallurgy, nanoscience/nanotechnology, soft matter, biological materials, structural characterization, energy storage and computational materials.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What We Offer
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
As a Post-Award Contracts and Grants Specialist, you will play a vital role in supporting groundbreaking research by managing the financial and administrative side of sponsored projects—from grant setup through closeout.
In this role, you will ensure the integrity and compliance of research funding by working closely with faculty, department staff, and central university offices. Your attention to detail and ability to navigate complex regulations will directly support the department’s mission to drive discovery and collaboration at the highest level.
Responsibilities
Key Responsibilities:
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Qualifications
Other Responsibilities
Minimum Education And Experience
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience
Other Required Qualifications
NA
Valid NC Driver's License required No Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 05/23/2025 Anticipated Close Date Open Until Filled Special Instructions to Applicants
Please include a resume, cover letter and contact information for at least three professional references.
Position Details
Position Number 00102164 Position Type EPS/SAAO Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 140801 - Materials Science &Engineering EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Information
Posting Number PG194108EP Internal Recruitment No Working Title Post-Award Specialist Anticipated Hiring Range $57,403 - $62,830 Work Schedule Monday-Friday, 8:00 AM -5:00 PM Job Location Raleigh, NC Department Department of Materials Science and Engineering About the Department
The Department of Materials Science and Engineering at NC State is recognized as one of the premier national and international academic and research programs. The Department contains 24 tenure/tenure-track faculty members, 3 teaching faculty, 21 postdoctoral scholars and senior researchers, and about 250 graduate and undergraduate students. The faculty perform cutting- edge research, teach and provide international leadership in broad areas of materials research, including electronic, dielectric, optical, magnetic, energy and structural materials, metallurgy, nanoscience/nanotechnology, soft matter, biological materials, structural characterization, energy storage and computational materials.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What We Offer
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
As a Post-Award Contracts and Grants Specialist, you will play a vital role in supporting groundbreaking research by managing the financial and administrative side of sponsored projects—from grant setup through closeout.
In this role, you will ensure the integrity and compliance of research funding by working closely with faculty, department staff, and central university offices. Your attention to detail and ability to navigate complex regulations will directly support the department’s mission to drive discovery and collaboration at the highest level.
Responsibilities
Key Responsibilities:
- Oversee the full post-award lifecycle for grants and contracts in the MSE department.
- Ensure compliance with federal, state, university, and sponsor-specific regulations.
- Monitor project expenditures and reconcile accounts to maintain fiscal accuracy.
- Prepare financial reports and documentation for internal and external stakeholders.
- Coordinate and process award modifications, no-cost extensions, and budget revisions.
- Serve as a resource for PIs, providing guidance on allowable costs and project budgeting.
- Liaise with the Office of Contracts and Grants and other university units to resolve issues and support best practices in research administration.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Qualifications
Other Responsibilities
Minimum Education And Experience
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience
Other Required Qualifications
- Proven ability to analyze financial data and monitor budgets to ensure accurate spending and compliance with award terms.
- Demonstrated knowledge of federal, state, university, and sponsor regulations to ensure grant management meets all compliance standards.
- Strong written and verbal communication skills to clearly convey complex information to faculty, staff, and funding agencies.
- Experience resolving complex post-award issues, including budget revisions, cost transfers, and award modifications.
- Ability to manage 10 active projects simultaneously while maintaining organized and accurate financial records.
- Effective team collaborator with a track record of building strong working relationships across departments.
- Strong commitment to providing timely, solution-focused support to faculty and research staff.
- Hands-on experience managing post-award grant and contract activities in a university setting to ensure compliance and timely reporting.
- Proficiency in using financial and research systems (e.g., PeopleSoft Financials, PINS, Research.gov) to manage awards and track spending accurately.
- Experience preparing for and responding to audits, ensuring documentation is complete and aligned with sponsor and institutional requirements.
- Experience using research administration platforms such as NSF FastLane, NIH ASSIST, or NC State’s RED system.
NA
Valid NC Driver's License required No Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 05/23/2025 Anticipated Close Date Open Until Filled Special Instructions to Applicants
Please include a resume, cover letter and contact information for at least three professional references.
Position Details
Position Number 00102164 Position Type EPS/SAAO Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 140801 - Materials Science &Engineering EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn of this opportunity?
- NCSU website
- Craigslist
- Indeed.com
- Carolina Job Finder/Employment Guide
- NC Works
- Dress for Success
- Technical/Trade School Program
- Job Fair (Identify Job Fair in question #2 below)
- Direct Contact from NSCU Representative (identify person in question #2 below)
- Other
- Monster.com
- Other online job board
- NCSU employee referral
- Social Media (LinkedIn, Twitter, Facebook, Ohter)
- If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question)
- * Describe your experience with post-award grant management, including financial reporting, compliance monitoring, and award closeout. (Open Ended Question)
- * Describe your experience with sponsor reporting requirements, including financial and progress reports? (Open Ended Question)
- * Do you have experience with PeopleSoft Financials or a similar financial software?
- Yes
- No
Required Documents
- Resume
- Contact Information for References
- Cover Letter
Salary : $57,403 - $62,830
