Administrative Secretary for Special Education (Class I Secretary - 12-Month Position)

The Nazareth Area School District is seeking a highly organized, customer-focused professional to serve as the Administrative Secretary for Special Education. This position plays a vital role in supporting special education operations, ensuring compliance with state and federal legal timelines, managing specialized documentation, and overseeing departmental administrative functions.

Key responsibilities include:

• IEP Data & Systems Management: Managing and maintaining data within student databases (such as IEP Writer); assigning case managers, processing transfer student paperwork, tracking IEP timelines, and performing annual system rollovers.
• State & Federal Mandate Reporting: Coordinating, compiling, and finalizing high-stakes district reports, including the December 1 Child Count, Act 16 reporting, Contingency Funds applications, and July 1 Table state reporting (suspensions, exits, and PIMS data).
• Specialized Transportation Coordination: Managing and coordinating specialized curb-to-curb and Extended School Year (ESY) transportation logistics for students with internal and Out-of-District (OOD) placements alongside contracted service providers.
• Records Compliance & Maintenance: Processing and organizing critical legal documentation such as NOREPs, Summary of Performance (SOP) forms, procedural safeguards, and physical therapy scripts, while maintaining absolute confidentiality of student records.
• Budgeting & Medical Billing Support: Tracking departmental costs and purchases, assisting with the preparation of annual budget spreadsheets, and maintaining detailed cost accounts for ACCESS billing and reimbursement.
• Departmental Communication: Serving as a primary hub of communication for families, building contacts, and special education staff, while providing routine monthly staffing numbers and updated class/roster lists.

Candidate Qualifications & Requirements

Qualified candidates will possess strong organizational, communication, customer service, and technology skills, with the ability to manage multiple priorities and tight compliance timelines in a fast-paced environment.

• Preferred Experience: Prior experience working with special education records management, medical/ACCESS billing, student information systems (e.g., IEP Writer, PIMS), and office software applications.

Application Process

Both internal and external candidates should access the Frontline portal and follow the directions posted to submit their interest in the position.

Any candidate not currently in the Frontline system must submit the following forms:

• Act 34 (PA Criminal History) Clearance
• Act 151 (PA Child Abuse History) Clearance
• FBI Criminal Background Check
• Act 82 Form

Additional paperwork will be required prior to/upon hire, including, but not limited to, a PA School Health Record with a TB test, an Act 168 form for current and previous employers, and an I-9 form with appropriate work authorization documents and updated clearances that are current within one year.

Salary & Benefits

Salary and benefits will be in accordance with the terms and conditions currently in effect between the Nazareth Area School District and the Nazareth Area Educational Support Personnel Association.

• 2026-2027 Salary: $60,701

Management reserves the right to reassign employees of a defined job classification. Nazareth Area School District is an equal opportunity employer and will not discriminate on the basis of race, color, creed, national origin, sex, or handicap in its activities, programs, or employment practices as required by Title VI, Title IX, and Section 504. For information regarding civil rights or grievance procedures, contact the Coordinator of Title IX, Section 504, and the Americans with Disabilities Act at Nazareth Area School District, One Education Plaza, Nazareth, PA 18064. Phone: 610-759-1170. 

For information on services, activities, and facilities accessible to and usable by persons with disabilities, contact Human Resources at 610-759-1170.  E.O.E.

POST: June 26, 2026
Application Deadline: July 9, 2026

Salary : $60,701