Contract Administrator

Contract Administrator

Summary of Position

The Contract Administrator manages NTEC’s commodity sales, rail and truck transportation and export transloading contracts, analyzes the risks and opportunities in existing and potential sales contracts, and makes recommendations to mitigate contractual risks and leverage opportunities.

Responsibilities

• Oversees the entire contract lifecycle, from initiation through to billing, providing continuous support and guidance at every step. This entails drafting, reviewing, and finalizing contracts, as well as overseeing the execution and fulfillment of all contractual commitments, ensuring a smooth and efficient process from start to finish.
• Ensures availability to address contract-related issues during weekends, guaranteeing a seamless handling of any concerns that might arise outside of regular business hours. This includes the readiness to engage in negotiations, solve disputes, and ensure continued compliance with all contractual obligations even during non-standard working times.
• Leads the development of analytics to measure contract performance and compliance and assesses contractual risks and opportunities and recommends approaches to mitigate risks and enhance opportunities.
• Responsible for driving process improvements in contract management and quantification of contract risks and opportunities.
• Provide on-call support for mining operations to address contract-related issues that may arise outside regular business hours, including urgent matters impacting commodity sales, transportation, or export logistics.
• Be available for contract negotiations, dispute resolution, and ensuring continued compliance with all contractual obligations during weekends or non-standard working times.
• Responsible for daily, in office support for the commercial team’s needs for administrative duties as assigned.

Qualifications

• Minimum of 4 years contract management experience required. Bachelor’s degree in Business/Finance/Economics strongly preferred. Business development, business analytics or finance experience preferred.
• Experience in roles in Contracting/Sales, Pricing and Marketing/Finance preferred.
• Skilled at extracting and synthesizing large volumes of data to create clear, compelling narratives that support business objectives.
• Proven track record of applying strong analytical skills to solve complex problems and support business decisions.
• Effective oral and written communication, organizational and interpersonal skills, including the ability to defend logical business arguments.
• Self-directed with demonstrated initiative and resourcefulness.
• High level of attention to detail with the ability to identify discrepancies.
• Expert in Microsoft Office (Word, Excel and PowerPoint).
• Experience with Power BI preferred.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is required to frequently sit with frequent forward bending and occasional rotation. The employee must rarely lift, carry and/or move up to 13 pounds and rarely lift and/or move up to 25 pounds. The employee is required to rarely push or pull up to 45 pounds horizontally. The employee frequently is required to use hands to finger, handle or feel and reach with hands and arms. The employee is required occasionally to walk; climb stairs; and stand with rare rotation. Rarely the employee is required to squat repetitively or reach up to 74”. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Working Environment: Works in office environment and rarely site environment. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasional travel required. Must be able to handle periodic weekend coverage and support.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently with or without accommodation. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. The above job profile reflects the requisite knowledge, skills and abilities for this position and is not intended to be all encompassing. Other duties and responsibilities may be expected based on operational and departmental needs.