School Finance Specialist I

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7470646

**Summary**

Under general supervision, performs professional accounting and clerical

support work of moderate difficulty in accounting operations; performs

related work as assigned. This position requires in-person at the work

site.

**Essential Job Functions**

(Essential Function, As Defined Under The Americans With Disabilities

Act, may include the following tasks, knowledge, skills and other

characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a

comprehensive listing of all functions and tasks performed by positions

in this class.)\

\

• Assists assigned school district personnel in the preparation and
  
  

processing of payroll and expenses for school districts per Uniform

System of Financial Reporting (USFR).

• Performs monthly reconciliation of County Treasurers records of
  
  

account balances. Research and resolves revenue, expenditure,

adjusting journal entry, or other discrepancies.

• Processes all federal and state special programs for each district
  
  

(i.e., budgets Treasurers receipts and year-end reports).

• Maintains fiscal records, accumulates and develops information for
  
  

standard statements and reports of operations, taxes, budgets,

costs, etc.

• Inputs journal entry information; codes and classifies information
  
  

from source documents.

• Performs computer data entry functions; and verifies completeness
  
  

and accuracy of computations and data entry.

• Monitors entity budgets and verifies required certificates are on
  
  

file before processing payroll and expense vouchers.

• Handles cash and checks/warrants as required. Prepare cash summaries
  
  

and account reports.

• Generate warrants for payroll and expense vouchers. Performs warrant
  
  

maintenance (duplication, voiding, and stale dating) when requested.

• Formats, composes, receives, files and types routine correspondence.
• Answers telephones, respond to questions, takes messages and
  
  

transfers callers to appropriate parties.

• Assists callers on the phone or walk-in customers, providing
  
  

information regarding home schooling and school governing board

elections.

• Updates, receives, checks and/or completes records, forms and
  
  

documents including homeschool affidavits, teaching certificates,

and school governing board election materials.

• Prepares and processes confidential and sensitive documents.
• Make appointments, travel and meeting arrangements.
• Computes and distributes invoices for Special Services Consortium
  
  

services to school districts. Tracks accounts receivable aging and

follows up with districts as needed.

• Maintains office files and records, some confidential in nature.
  
  

Coordinates the retention and timely disposal of records in

accordance with statute.

• Prepares purchase requisitions.
• May assist other agencies and the public with information forms and
  
  

other department resources and explaining procedures.

• Operates and maintains a variety of office equipment.
• Other duties as assigned.
• Will be cross trained and asked to stand as a limited backup during
  
  

the absence of other Finance Specialists.

**Knowledge and Skills**

• Knowledge of office practices and procedures.
• Knowledge of English grammar, spelling, arithmetic, punctuation and
  
  

grammar.

• Knowledge of office file management techniques.
• Skill in handling large volumes of information and documents.
• Skill in screening calls and forwarding messages.
• Skill in effectively communicating verbally and in writing,
  
  

including typing.

• Skill in establishing and maintaining effective working
  
  

relationships with employees, other agencies and the public.

• Knowledge of accounting and bookkeeping principles, practices and
  
  

m thods and governmental fiscal coding systems and procedures.

• Knowledge of financial record keeping and reporting procedures.
• Knowledge of automated accounting systems.
• Knowledge of proper coding of documents.
• Skill in recording information clearly and completely.
• Skill in ability to prepare accurate and complete financial reports.
• Skill in operating common office equipment including computers and
  
  

associated accounting and office software.

• Skill in rapidly calculating and verifying arithmetic computations.
  
  

**Desirable Qualifications**

• High School Diploma or GED with coursework in office secretarial
  
  

skills or business; demonstrated ability to type 60 WPM; AND 2 years

experience in secretarial or clerical work; courses in accounting,

finance or related field; AND three years experience in school

financial work; prior work experience in a government setting

preferred.

• OR an equivalent combination of education, training and experience;
  
  

Prior Work Experience In a Government Setting Preferred.

• Graphic design and social media/digital marketing.